Every switch that puts a button on the panel

Three groups of Room booking panel decide what a person at the room may do — walk in, check in, extend, open the door, and whether they may cancel the meeting at all. Every switch, row by row, and what still cancels a booking when the panel cannot.

Updated 21 Sept 2026

What a person standing at the room may do — take it, check in, extend, report a problem, and whether they may cancel the meeting at all — is three groups of the configuration’s Room booking panel page. Turning Show cancel booking button off is how you stop people canceling meetings from the door.

These are settings of a configuration, not of a panel, so every switch here lands on every panel sharing that configuration — see How a panel gets its settings.

Open Panel configurations

Select the configuration, open it with the edit action, and it lands on Panel config. The three groups below are tiles in that menu — Use a booking, Book from the panel, Door & extras — and all three are greyed while Touch screen mode, the switch in the menu’s first cell, is off.

Book from the panel, with Show cancel booking button under Enable show booking details.

A new configuration starts with every button on except the door: someone at the room can do everything until you take something away.

What these switches look like at the door

Every button in the action row is one of the switches below, and which ones appear follows the room’s state: free offers Walk in, waiting Check in, in use End now and Extend. Each figure below rings one of them.

Three switches put nothing there. Enable advance booking and Enable show booking details make the timeline tappable instead, and Show cancel booking button lives in the details dialog the second opens.

The two switches that frame everything else

Setting	What it does	When to change it
Show QR Code for booking	Floats a QR card on the panel; scanning it opens the User Portal to book, check in or extend from a phone.	Off where the card crowds a small screen, or you want everything to happen on the panel itself.
Touch screen mode	On, the panel is interactive and shows action buttons. Off, it is a display-only screen with every button hidden.	Off for a glanceable status display — a screen behind glass, or one nobody should operate. Run a panel as a display-only screen is the whole flow.

Use a booking — what may be done to the meeting in front of you

Setting	What it does	When to change it
Show walk in button	A free room offers Walk in — the room from now, no app involved. The whole flow is its own page.	Off where passers-by should not be able to take the room.
Allow visitor walk-in booking — under walk in	Lets somebody identify as a visitor rather than a user when walking in. Needs the Visitor management licence.	On in visitor-heavy spaces; off keeps walk-in to staff.
Require confirmation for walk-in — under walk in	Adds a last screen before the booking is made.	Off for a one-tap flow; on where bookings should carry a real title.
Allow input subject — under walk-in confirmation	The person names the meeting. Rooms only.	Off to force the automatic label.
Allow input number of people — under walk-in confirmation	Asks how many are coming. Rooms only; off to begin with.	On to measure occupancy against capacity.
Show check-in button	A booking waiting for its organizer offers Check in — see Check in at the booking panel.	Off where check-in happens elsewhere — the user app, or a sensor.
Show check out button	A meeting in use offers a way to end early and release the room.	Off where rooms should hold their slot to the end regardless.
Show extend button	A meeting in use offers Extend, up to the next booking.	Off where back-to-back schedules must not stretch.
Require confirmation for extend — under extend	Asks for a confirmation before the extension is submitted.	Off for one tap; on to prevent accidental extends.

Book from the panel — booking ahead, the cancel button, and other rooms

Setting	What it does	When to change it
Enable advance booking	The timeline can be tapped to book ahead — now and the coming few days.	Off where the panel is for the current meeting only and booking ahead belongs to the user app.
Require confirmation for new booking — under advance booking	Asks for a confirmation before the new booking is submitted.	Off for one tap; on where a mis-tap on the timeline is easy.
Allow input subject — under new-booking confirmation	As above, on the booking-ahead screen.	Off to force the automatic label.
Allow input number of people — under new-booking confirmation	As above, on the booking-ahead screen.	On to measure occupancy against capacity.
Enable show booking details	Tapping a booking opens its details — title, organizer, attendees.	Off where meeting titles and names are not for whoever walks past.
Show cancel booking button — under booking details	The details dialog offers Cancel booking, deleting the meeting from the screen.	Off to stop people canceling meetings at the door. They can still see the details; they just cannot remove the booking.
Show other rooms button	Offers another room in the building, in every room state. Off closes the lot: this button, the in-room Rooms nearby and Move to Other Room, and Find other available in the time picker.	Off where the panel should speak only for its own room.

Other rooms — from Show other rooms button.

Canceling from the panel is not anonymous: unless the room books only from the panel, the person is asked to prove who they are first, the same way as for check-in.

Show cancel booking button

Door & extras — the door, and reporting a problem

Setting	What it does	When to change it
Show open door button	The panel offers Open door, using the Qbic AC-500 relay board to trigger the door lock.	On only for panels wired to a lock; it does nothing without one.
Allow visitor open door — under open door	Lets an identified visitor open the door, not only staff. Needs the Visitor management licence.	On where visitors reach the room unescorted.
Open duration (in seconds) — under open door	How long the door stays open after the button, before it locks itself again (1–60).	Longer for doors people reach slowly; the default is ten seconds.
Card scan opens door during meeting — under open door	While a booking is in use, tapping a card opens the door directly instead of showing the extend / check-out dialog.	Off if a card tap during a meeting should offer actions rather than open the door.
Show report issue button	Lets anyone report a problem with the room through the panel.	Off where facilities requests come in some other way.

Report issue — from Show report issue button.

The In-room panel page has a group of the same name, carrying the two switches that let the panel speak — see The Meeting assistant panel.

When the cancel button is missing anyway

Five things remove it and only one is its own switch, so check the rest before changing a setting. Three are configuration: Show cancel booking button off, Enable show booking details off — which removes the dialog it lives in — or Touch screen mode off, which hides every button. The fourth is the booking: one checked in is ended with check-out, and one already ended or canceled has nothing to remove. The fifth is the Center design, which has no details dialog — see Choose a panel design.

What this does not control

Canceling from anywhere else. The organizer can still cancel from the user app or their calendar. To freeze a booking near its start everywhere, use Limit user can edit or delete booking before it start in the resource policy — see Resource policy settings.
Other people’s meetings in the user app. Only the organizer or their delegate may cancel there; that rule is built in.
Who counts as identified. The credentials the panel accepts are the Check-in method page — see How somebody proves who they are at the panel.
Whether check-in is required, and its window. That is the resource’s policy, not the panel’s — see How check-in and no-show work.