See what is free on the floor plan and book it

Yes — the floor plan is live, and anything drawn on it that is free can be booked from it. Nobody at a desk is involved: a member, a visitor with an account or a colleague from another floor taps the room or desk, picks the time, and it is theirs. The same plan is shown in two places, and this article covers both.

In the app: the map beside the home screen

The floor plan is the right-hand half of the home screen, unless an administrator has hidden it there. The control at its top left names the floor; open it to switch buildings and floors, and use the row of icons along the top of that list — Rooms, Desks — to choose what the map draws. It shows one kind of thing at a time, so a floor of meeting rooms is a different picture from the same floor’s desks.

Every room and desk is coloured by its state — free, taken, or yours — and the colours are true for the moment the slider along the bottom is set to. The map is not “now” unless the slider is: drag it to the time you actually need the room before judging anything on screen, then use the button beside it to snap back to today.

Tap what you want. The map zooms to it and opens a small card with its name and its day as a strip. Drag out the period you want on that strip and the booking is made from the map — the booking form never opens. A room that needs approval, or a desk reserved for another team or marked walk-in only, says so on the card instead of refusing you afterwards.

The search control at the top right finds a room or a person by name and puts them on the plan; the sliders button beside it filters what the map draws — by category, or by what a room has, so a floor of thirty rooms becomes the three with a screen.

The desk side of this — floors that show how many desks are free, sitting near a colleague — is walked through in Find a desk on the floor plan.

On a screen in the lobby or on the floor

The same live plan goes on a signage screen through the Booking status - Map widget, coloured from the same bookings. Whether people can book from it is a setting on that widget, which whoever manages your screens turns on:

• Touch interaction makes the screen respond to touch at all.
• Allow booking from map lets a free room or desk be booked straight from its pop-up — the map is then a booking kiosk, not just a status board.
• Require check-in makes a booking made there also demand check-in, the same as one made in the app.
• Time slider and Resource search put the app’s slider and search on the screen too.

The settings are in The Booking status - Map widget. A screen without touch still shows the live plan; it just cannot take a booking.

Check it worked

A booking made from either map is an ordinary booking: it appears on your own schedule straight away, the room’s door panel changes within about a second, and the map colours the room or desk as yours. If it is not on your schedule, the drag on the timeline did not land — try again with a wider drag.

What this does not cover

• Whose bookings the map shows. Every booking on the floor colours the plan, whoever made it; the map never hides a taken room.
• Who may book what. A room reserved for a team, a desk that is walk-in only, or a room that asks for approval behaves the same on the map as in the form — see Why a room refuses your booking.
• Getting there. Directions across a floor, and the QR code that takes a route away on a phone, are a wayfinding feature of the screen, not of booking.