Find a desk on the floor plan

The floor plan on the right side of the home screen lets you see where desks are located—such as by a window or near your team—and book a desk directly on the map.

The screenshots below show Classic map (legacy). Your organisation may use a 3D map instead. The floor drawing and resource assignments must match the active map family, while booking permissions work the same way in both.

1. Select a floor and switch to Desks

Click the floor selector at the top-left corner of the map to view your buildings and floors. At the top of the popover, a row of resource icons (Rooms, Desks, and other mapped resource types) controls which resource type the map displays.

Select Desks in that icon row (or select the Desk filter on the home screen timeline, which switches the map automatically). Once Desks is selected, each floor in the list shows how many desks are currently free out of the floor’s total.

2. Move the time slider to check availability

Every desk on the floor plan is colour-coded by its status: available, occupied, or booked by you.

Use the time slider along the bottom of the map to check availability for the time you actually need. Moving the slider updates the desk colours in 30-minute increments throughout the day. Click the reset button beside the slider to jump back to the current time and date.

3. Tap a desk to book it

Tap any desk on the map to zoom in and open its quick booking card:

• Available desk: Drag across the timeline strip on the card to select your hours and book the desk directly from the map without opening the full booking form.
• Restricted or walk-in-only desk: Desks reserved for another team or configured as walk-in only show a greyed-out timeline strip.
• Permanently assigned desk: Shows the assigned colleague’s details and attendance status instead of a booking timeline.
• Report a fault: Click the ⋯ menu on the desk card to report broken equipment (such as a faulty monitor) at that desk.

4. Filter desks or find a colleague

Use the controls at the top-right corner of the map to narrow your search:

• Search people: Find a colleague or department and see where they are sitting on the floor plan; see See who is in the office on a given day.
• Filter desks: Click the sliders icon to filter desks on the map by category or equipment (such as dual monitors).

5. Verify your desk booking

A desk booked from the map appears immediately on your schedule and in the Desk filter view on your home screen. If it does not appear, open the desk card and drag across the timeline strip again to confirm.

Why a desk is missing from the map

If a desk appears in the text list but not on the floor plan, the desk has not been placed on the active map family yet. Ask your floor administrator to place the desk point on the Classic map or assign it to a seat object on the 3D map. See Add a desk, Assign rooms, desks, and other resources on a 3D map, or A room or desk is missing from the map.

Related desk booking tasks

• Book a desk from the form: To search by name, filter by category, or add a parking space, see Book a desk.
• Check in when you arrive: Scan the QR code sticker on the desk; see Check in and out by scanning the sticker on a desk or room.