Find and share your booking code

A booking code is a unique 6-digit number generated for a specific booking rather than a user account. Unlike your password, user passcode, or personal QR code, you can share a booking code with guests, contractors, or clients who do not have an Offision account.

Anyone with the 6-digit booking code can check in, extend, or check out of that booking at the room panel, even if you have not arrived yet.

1. Find the code on the booking

Open the booking from My calendar or the schedule grid to view its detail card. The Booking code row displays the 6-digit number in teal text.

2. Find the code in booking emails

Offision also includes the 6-digit booking code in every booking notification email under the line “You may use the following code to check in booking”:

• Booking created and Booking edited emails sent to the organizer.
• Meeting invitation and Meeting update emails sent to attendees.

Attendees who received a meeting invitation email already have the code in their inbox.

3. Share the code and check in at the room panel

Share the 6-digit code with your guest or forward the confirmation email. Your guest does not need an Offision account or mobile app.

At the room panel, the guest taps Check in, selects Booking pin if multiple check-in methods are enabled, and enters the 6 digits.

The same 6-digit code can also be used at the panel to Extend the meeting or Check out early.

Why the booking code is not showing

Three conditions hide the Booking code row on a booking:

• The booking has ended or was cancelled. The booking code appears only on upcoming or currently active bookings.
• Your organization has not enabled Booking pin. Administrators choose which check-in methods each room supports (such as RFID card, QR code, user passcode, or booking pin). Contact your administrator if your room does not use booking pins.
• You are an attendee rather than the organizer. Each room has a setting that controls whether attendees can check in and view the booking code. When attendee check-in is disabled for the room, only the organizer sees the code.

Related topics and limitations

• Signing in to Offision: A booking code is only for room panels and cannot be used to sign in to the web or mobile app. See Sign in to Offision.
• Personal panel passcode: To identify yourself across all of your bookings at a panel, set your personal user passcode. Never share your user passcode with others.
• Attendance logs: Because a booking code identifies the booking rather than the person typing it, the attendance record credits the organizer as the person who checked in.
• Recurring bookings: All occurrences in a recurring series share the same 6-digit booking code.
• Visitor reception check-in: A booking code checks in a meeting room, not a visitor at the front desk. To issue a visitor pass and log arrival at reception, see Invite a visitor with a booking.