Export a participant list
Getting the list out for catering, reception or a badge printer — and which columns are empty for which half of your guests.
Export participants takes the list you are looking at and gives you a file of it. The filters apply first, so narrowing the list before exporting is how you get the file you actually wanted rather than the whole company’s.
Open Participants
Export sits behind the ellipsis above the event's own participant list.
Filter first, then export
The two filters that matter here are Type — internal or external — and Self-registered. A caterer wants everybody on one event; a receptionist expecting guests wants the external half; and the people who received no confirmation email are internal plus self-registered.
What is in the file
Names, addresses and status, plus Check-in time for anybody who was scanned in, and the fields an external registration collects: title, department, phone, dietary requirements, accessibility needs and emergency contact.
What the export does not include
- Anything about the event itself beyond naming it. It is a list of people.
- Whether their email arrived. Delivery is not recorded.
- Their wallet pass. The QR code is not exportable, and does not need to be — check-in reads the pass on their phone.
Check it worked
Open the file and count the rows against the number the page showed before you exported. If they differ, a filter was still applied that you had forgotten about — which is usually the intent, but worth confirming before it goes to a caterer.