4.5.14

Allow cancelling a meeting after check-in

Room booking policies now include two cancellation switches: Allow cancel while waiting check-in (on by default) and Allow cancel while in use (off by default). When enabled, Cancel appears alongside Extend and End on the booking card of an active meeting.

Choose which languages appear in auto-complete lists

Auto-complete languages at the bottom of UI customization › Others now controls which languages appear on each option row in both the console booking form and the user app, with a live sample beside the setting. Leaving the list empty shows only the viewer’s current language.

Choose the day your week starts on

Set Week starts on to Sunday, Monday, or Saturday in UI customization › Others. Management, resource, schedule, visiting, and service calendars — plus their date pickers — all follow your choice, and the live preview updates before you save.

Mark non-working weekdays on calendars

Holiday weekdays in UI customization › Others lets you mark any combination of weekdays (or none) in red independently of your week-start day. Existing accounts keep Sunday selected until changed.

Receive scheduled summaries of completed bookings

Booking › Email report now includes Booking record summary, sent daily, weekly, fortnightly, or monthly with a one-page PDF and a detailed spreadsheet. A live preview shows the email while you configure the subscription. Only bookings that went ahead are counted; cancelled, rejected, and pending bookings are excluded.

Include meeting notes in spreadsheet imports

The booking import template now includes a Meeting notes column (using whatever label you assigned to Notes on the booking form) immediately before Series ID. Because templates downloaded before this release have a different column layout, download a fresh template from the import dialog.

Set a custom sort order and title on signage booking lists

In Signage content, the booking list widget's Sort by menu now offers Default, Room name, Subject, or Time (Default preserves existing board order), and the Header group lets you set a custom title per language.

Hide room status badges on signage booking lists

Turn off Room status under Row content on a Signage booking list widget to hide the room's free/occupied badge. Room status is on by default so existing boards keep their appearance.

Switch signage floor plans to a flat 2D view

The map widget on Signage boards now offers both 3D and a lighter flat 2D view, plus 90-degree rotation buttons to align the floor plan with a wall-mounted screen. Existing boards remain 3D until changed, and devices without WebGL 2 support now display Map unavailable. Requires a drawn floor plan.

Export user names and emails in the usage report

Exporting Booking › Analytics › User resource usage to Excel now writes each person’s display name and email address at whichever row level User is placed, matching the on-screen table. Requires the Analytics licence.

What changed

Booking

• Each room’s booking policy now controls post-check-in cancellations separately via Allow cancel while waiting check-in (on by default) and Allow cancel while in use (off by default).
• Both the console booking form and user app now read Auto-complete languages in UI customization › Others (empty by default, showing only the viewer’s language).
• Booking › Email report now offers a Booking record summary for past bookings (daily, weekly, fortnightly, or monthly) with a one-page PDF, spreadsheet attachment, and live email preview.
• The booking import spreadsheet template now includes a Meeting notes column (using your renamed Notes label) right before Series ID; re-download the template before importing.
• Approving a booking whose start time has already passed now prompts for confirmation.

Visitor management

• Visiting › Email report now offers a visiting record summary for past visits on a daily, weekly, fortnightly, or monthly schedule, complete with a PDF and spreadsheet.

Signage

• The map widget on Signage boards can now switch between 3D and a lighter flat 2D map, with 90-degree rotation steps to match wall orientation (existing boards remain 3D until changed).
• The booking list widget now supports Sort by (Default, Room name, Subject, or Time) and a custom multilingual title under Header.
• You can now hide a room’s free/occupied badge on the booking list widget by turning off Room status under Row content.
• Signage screens whose graphics hardware cannot run WebGL 2 now display Map unavailable instead of an empty widget.
• Adding a signage device now includes Location as a step in the setup wizard (Brand, Connect, Location, Done) when a floor plan exists.

UI customization

• UI customization › Others now includes Week starts on (Sunday, Monday, or Saturday), updating all calendars, date pickers, and weekly calculations.
• Holiday weekdays on the same page now lets you highlight any combination of weekdays (or none) in red independently of the first column (defaults to Sunday for existing accounts).

General

• Signing in with an account hosted on another regional server now redirects you to the right server automatically and remembers it in the desktop and mobile apps, where cross-region search is enabled by your server operator.

Fixes

• Booking-card field line limits did not take effect on the Resource calendar.
• Short bookings rendered cards too short to show the booking title.
• Setting a card field to unlimited lines hid the fields below it.
• Long warning messages on the Management Console home page were truncated.
• Exporting the user resource usage report wrote user IDs instead of user names.
• The Email column in the exported user resource usage report was always blank.