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Meeting Room Booking

Stop double-bookings, no-show meetings, and scheduling conflicts. Offision helps your team find, book, and manage meeting rooms in seconds — from any device.

  • Filter by capacity, equipment, location
  • No double bookings
  • Auto-release no-shows
Get started in minutes
app.offision.com/room-booking
Quick & Easy
Mobile Ready
Why Offision

Meeting rooms should work for you, not against you

Most offices struggle with the same three problems. Offision solves all of them.

01

Find the right room, instantly

Filter by seating capacity, available equipment (AV systems, whiteboards, video conferencing), and floor location. Every collaboration type — brainstorm, client presentation, quick sync — gets the exact physical setup it needs.

02

No double bookings

Real-time availability and calendar sync mean two people can never claim the same room. Teams always arrive to the space they reserved, with the equipment they need.

03

No more ghost meetings

Rooms booked but never used artificially constrain your office capacity. Offision detects no-shows and auto-releases the space, so rooms stay available for teams that actually need them.

How It Works

Get started in three simple steps

From setting up your rooms to finding the perfect space and checking in at the door — Offision simplifies the entire meeting room booking workflow.

Set up a smart workspace
Meeting Room Booking

Set up a smart workspace

Meeting Room Booking

Set up a smart workspace

Add workspaces for a single location or multiple offices when scheduling meetings.

Integrate Offision with your favourite tools like Microsoft Outlook or Google Workspace.

Offision Microsoft 365 Google Workspace
Find the right room
Meeting Room Booking

Find your right room

Meeting Room Booking

Find your right room

Filter rooms by capacity, equipment (AV systems, whiteboards, video conferencing), and floor location to find the exact space your team needs. Whether it's a brainstorming session or a client presentation, ensure the right physical setup every time — and eliminate double bookings with real-time availability.

Check in at the door
Meeting Room Booking

Check in at the door

Meeting Room Booking

Check in at the door

Confirm your meeting with a quick check-in at the room display, or tap to book on the spot. Rooms without check-in are automatically released, ensuring no space sits idle due to no-shows.

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Book Anywhere

Book from anywhere, track everything

Access room bookings on the go with mobile apps, and gain insights into how your spaces are being utilized with built-in analytics.

Mobile Booking
Book Anywhere

Reserve room in The Offision App

Book Anywhere

Reserve room in The Offision App

In the past, we always wanted to use a conference room for a meeting, but we don't know if it’s already been taken.

With the Offision meeting room booking app, you can easily find the rooms suitable for your meeting, check the schedule, and make the reservation without disturbance.

iOS Android Browser Teams Outlook
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Analytics
Real-time Analytics & Insights

Identify usage patterns

Analytics dashboard
Real-time Analytics & Insights

Identify usage patterns

Easily spot the trends in how your people use the office, allowing you to plan better.

  • Usage rate
  • Space utilization insights
  • Daily heatmap
  • Timeline chart
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Device

Smart hardware for every room

Pair Offision with purpose-built room panels — touch displays, LED indicators, and e-paper devices — for instant booking, real-time status, and a seamless meeting experience at the door.

Qbic TD-1070
Qbic

Qbic TD-1070

Qbic

Qbic TD-1070

A Meeting Room Scheduler with unrivaled design and functionality. True aerospace-grade metallic unibody and frame construction with ultra-elegant appearance and feel.

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Crestron TSS-1070
Crestron

Crestron TSS-1070

Crestron

Crestron TSS-1070

An elegant and adaptable wall-mounted 10.1 in. touch panel ideal for business room scheduling applications.

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Neat Board 50
Neat

Neat Board 50

Neat

Neat Board 50

Large format touch display with integrated camera, microphone, and speakers for immersive meeting experiences.

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Integrations

Enterprise-grade integrations

Integrate with your favorite tools and platforms for a simple, streamlined meeting room booking system.

Microsoft 365

Microsoft 365

Microsoft 365

Microsoft 365

Integrate Offision with Microsoft 365 for better meeting room management and user adoption.

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Microsoft Outlook

Microsoft Outlook

Microsoft Outlook

Microsoft Outlook

Directly create meetings from your Outlook calendar and sync with Offision.

Microsoft Teams

Microsoft Teams

Microsoft Teams

Microsoft Teams

Install Offision App to search and book rooms on Teams directly.

Google Workspace

Google Workspace

Google Workspace

Google Workspace

Integrate Offision with Google Workspace to sync schedules on both sides easily.

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Google Meet

Google Meet

Google Meet

Google Meet

Add a Google Meet Link when you create a booking.

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Qbic

Qbic

Qbic

Qbic

Offision easily integrates Qbic various displays and e-paper devices.

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Webex

Webex

Webex

Webex

Create Webex virtual meeting link with your room booking.

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Line Notify

Line Notify

Line Notify

Line Notify

Quickly receive meeting reminders on Line Notify.

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Space Management

It's time to manage your space efficiently

Offision provides a total solution for you to manage your office resource.

Mobile app

Mobile app

Mobile app

Mobile app

Reserve rooms from your smartphone and filter by capacity, available equipment, or building location. Instantly see what's open and book the right space on the go.

Space recommendation

Space recommendation

Space recommendation

Space recommendation

Based on your request, the system will suggest the proper space and add them to the meeting.

Multi-location management

Multi-location management

Multi-location management

Multi-location management

Manage your workspace in one single office or multiple locations on one platform.

User space

User space

User space

User space

Define the user space to manage different office areas effectively.

Amenities

Amenities

Amenities

Amenities

Tag rooms with equipment (projectors, whiteboards, video conferencing), seating capacity, floor location, and amenities — so employees can filter and find exactly the right space for any meeting type.

Booking policy

Booking policy

Booking policy

Booking policy

Create regulations for venues such as meeting duration, check-in policy, and business hours.

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Auto-release

Auto-release

Auto-release

Auto-release

Tackle the 'zombie meeting' problem — rooms booked but never used — that artificially constrains your office capacity. Auto-release detects no-shows and frees up unused spaces automatically, so rooms stay available for teams that actually need them.

Issue reporting

Issue reporting

Issue reporting

Issue reporting

Allow your employees to share concerns with office supplies directly to management via desktop, mobile app, or panel.

Spaces

Book and manage any type of space

Create different types of resources and let your team book or assign them with ease.

Meeting rooms

Meeting rooms

Eliminate scheduling chaos and maximize your meeting space efficiency.

Phone booths

Phone booths

Jump into calls and virtual meetings instantly with dedicated private spaces.

Huddle Spaces

Huddle Spaces

Secure quiet, distraction-free zones for deep focus and confidential work.

Parking spots

Parking spots

Streamline parking with smart, bookable spaces for your team and visitors.

Resources

Resources for better workplaces

Insights and best practices to optimize your workspace

What Makes An Effective Meeting?
Best Practices

What Makes An Effective Meeting?

Efficient meeting booking is crucial for maximizing productivity and resource utilization in any organization.

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Save Your Office from Ghosted Room Bookings
Efficiency

Save Your Office from Ghosted Room Bookings

Ghosted room bookings—when meeting rooms are reserved but not used—can disrupt office efficiency and waste valuable resources.

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Benefits of Conference Room Displays
Technology

Benefits of Conference Room Displays

Conference room displays, specifically room schedule displays, offer a seamless way to organize and utilize meeting spaces effectively.

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Try Offision now for free !

Transform your workplace with intelligent office management

Create your own smart office platform

Quick Links

Solutions

Resources

Connect with us

Contact us today for detail at hello@offision.com

Offision is a leading platform for creating connected workspaces, empowering businesses with innovative solutions for digital signage, room booking, visitor management, and more. Our mission is to streamline office workflows, enhance productivity, and foster collaboration through intuitive design and seamless integrations.

Experience the future of workspace management with Offision.

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