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Desk Booking

Provide a more agile office by introducing a digital desk booking and scheduling function. Assist users in reserving a workspace easily via a few touches on mobile.

  • Real-time availability via interactive maps — secure your workstation before you commute
  • Eliminates desk hunting — no more frustration or wasted time in the morning
  • Auto-release no-shows — booked-but-unused desks no longer constrain capacity
Get started in minutes
Why Offision

Desk booking should work for you, not against you

Most offices struggle with the same three problems. Offision solves all of them.

01

Secure your desk before you arrive

Interactive maps with real-time availability let employees see free workstations and book from home. Arrive knowing your spot is ready — no surprises.

02

No more desk hunting

Morning chaos from wandering the floor looking for an open desk is over. Real-time visibility and instant reservation eliminate frustration and wasted time.

03

No more ghost reservations

Desks booked but never used artificially constrain office capacity. Offision detects no-shows and auto-releases the space so others can use it.

Desk Booking

Desk Booking Management

An excellent desk booking system will help you to recognize and prevent users from reserving desks that are currently in use.

Add a space
Set up a smart workspace

Set up a smart workspace

Set up a smart workspace

Set up a smart workspace

Add workspaces for a single location or multiple offices when scheduling meetings.

Integrate Offision with your favourite tools like Microsoft Outlook or Google Workspace.

Offision Microsoft 365 Google Workspace
Find the right desk
Find the right desk

Find the right desk

Find the right desk

Find the right desk

Interactive floor plans show real-time availability so you can see which workstations are free before you leave home.

Reserve your desk in seconds and arrive knowing your spot is secured — no more wandering the office.

Booking sticker
Booking sticker

Scan stickers to login

Booking sticker

Scan stickers to login

You can use the desk booking system without any hardware by sticking the QR code for booking and get started quickly.

What is a booking sticker?
Usage analytics
Real-time Analytics & Insights

Identify usage patterns

Real-time Analytics & Insights

Identify usage patterns

Easily spot the trends in how your people use the office, allowing you to plan better.

  • Usage rate
  • Space utilization insights
  • Daily heatmap
  • Timeline chart
Learn more
Floor plan
Floor plan

3D Floorplan

Floor plan

3D Floorplan

Provide your office a interactive live view for quickly find and manage available hot desks, meeting rooms, car parks etc.

  • 1 Upload Your Floor Plan
  • 2 Assign Rooms, Desks and Equipment
  • 3 Preview Your Floor Plan
  • 4 You're Live!
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Desk Type

Different desk types in Offision

In Offision, you can set up different types of desks with different booking rules. Your admin may assign you to a fixed desk (assigned desk) or give you permission to book a flexible desk (e.g., hot or hotel).

Hot Desk
Desk Type

Hot desk (flexible)

Desk Type

Hot desk (flexible)

An unassigned desk available for booking and use on the same day. This offers maximum flexibility and supports spontaneous office visits.

Hotel Desk
Desk Type

Hotel desk (flexible)

Desk Type

Hotel desk (flexible)

A flexible desk that can be reserved in advance for one or more days. This guarantees a workspace, allowing employees to plan their week with certainty.

Fixed Desk
Desk Type

Assigned desk (fixed)

Desk Type

Assigned desk (fixed)

A permanent workspace dedicated to a specific employee. This provides stability and a personalized space, fostering a sense of belonging.

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Device

Smart hardware for every desk

Pair Offision with purpose-built desk devices — LED pucks, touch panels, and docking stations — for instant check-in, real-time status, and a seamless on-site experience.

Crestron Desk Q DSS-100
Crestron

Crestron Desk Q DSS-100

Crestron

Crestron Desk Q DSS-100

A compact indicator that is designed to enhance and simplify desk scheduling across an enterprise. Installs on the underside of a desk to provide a clear indication of the desk availability.

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Qbic TD-0360
Qbic

Qbic TD-0360 BookBuddy

Qbic

Qbic TD-0360 BookBuddy

A sleek compact design, 3.6" multi-touch display for desking booking, Apple Wallet integration and is splash-resistant.

  • NFC Embedded
  • Multi-Touch Screen
  • Status LED 256 Color Lights
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TDD-1000 BookBuddy Connect
Qbic

TDD-1000 BookBuddy Connect

Qbic

TDD-1000 BookBuddy Connect

The innovative desk booking docking station that transforms modern workstations. Instantly book your desk with a tap and connect all your devices in seconds, delivering a personalized BYOD-ready workspace experience.

  • Seamless desk booking with NFC/RFID or 15W wireless charging
  • Dual 4K monitor support for enhanced productivity
  • 100W laptop charging with full I/O connectivity
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Integrations

Enterprise-grade integrations

Integrate with your favorite tools and platforms for a simple, streamlined meeting room booking system.

Microsoft 365

Microsoft 365

Microsoft 365

Microsoft 365

Integrate Offision with Microsoft 365 for better meeting room management and user adoption.

Learn more
Microsoft Outlook

Microsoft Outlook

Microsoft Outlook

Microsoft Outlook

Directly create meetings from your Outlook calendar and sync with Offision.

Microsoft Teams

Microsoft Teams

Microsoft Teams

Microsoft Teams

Install Offision App to search and book rooms on Teams directly.

Google Workspace

Google Workspace

Google Workspace

Google Workspace

Integrate Offision with Google Workspace to sync schedules on both sides easily.

Learn more
Google Meet

Google Meet

Google Meet

Google Meet

Add a Google Meet Link when you create a booking.

Learn more
Qbic

Qbic

Qbic

Qbic

Offision easily integrates Qbic various displays and e-paper devices.

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Webex

Webex

Webex

Webex

Create Webex virtual meeting link with your room booking.

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Line Notify

Line Notify

Line Notify

Line Notify

Quickly receive meeting reminders on Line Notify.

Learn more
Learn more
Space Management

It's time to manage your space efficiently

Offision provides a total solution for you to manage your office resource.

Mobile app

Mobile app

Mobile app

Mobile app

Reserve rooms from your smartphone and filter by capacity, available equipment, or building location. Instantly see what's open and book the right space on the go.

Space recommendation

Space recommendation

Space recommendation

Space recommendation

Based on your request, the system will suggest the proper space and add them to the meeting.

Multi-location management

Multi-location management

Multi-location management

Multi-location management

Manage your workspace in one single office or multiple locations on one platform.

User space

User space

User space

User space

Define the user space to manage different office areas effectively.

Filter

Filter

Filter

Filter

Label areas with equipment, capacity, locations, and furnishings so that users can filter desks based on their needs.

Booking policy

Booking policy

Booking policy

Booking policy

Create regulations for venues such as meeting duration, check-in policy, and business hours.

Learn more
Auto-release

Auto-release

Auto-release

Auto-release

Tackle the 'zombie meeting' problem — rooms booked but never used — that artificially constrains your office capacity. Auto-release detects no-shows and frees up unused spaces automatically, so rooms stay available for teams that actually need them.

Issue reporting

Issue reporting

Issue reporting

Issue reporting

Allow your employees to share concerns with office supplies directly to management via desktop, mobile app, or panel.

Try Offision now for free !

Transform your workplace with intelligent office management

Create your own smart office platform

Quick Links

Solutions

Resources

Connect with us

Contact us today for detail at hello@offision.com

Offision is a leading platform for creating connected workspaces, empowering businesses with innovative solutions for digital signage, room booking, visitor management, and more. Our mission is to streamline office workflows, enhance productivity, and foster collaboration through intuitive design and seamless integrations.

Experience the future of workspace management with Offision.

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