What is hot desk booking software?

Hot desk booking software lets employees see available workstations, reserve a desk for a day or slot, and check in from mobile, web, or on-site devices. It supports flexible and hybrid office layouts.

How does desk booking work for hybrid teams?

Team members book before they arrive, view live floor plans, and policies like auto-release return unused desks so others can use them.

Can employees book desks from their phones?

Yes. Offision offers mobile apps and web access so people can find and book desks from anywhere.

What is the difference between hot desking and hotel desk booking?

Hot desking is often same-day flexible seating; hoteling reserves a desk ahead for one or more days. Offision supports both patterns with configurable desk types and rules.

How does Offision prevent double bookings for desks?

Real-time availability and booking rules ensure a desk cannot be assigned to two people at once, with optional check-in and auto-release for no-shows.

Desk Booking | Offision (Canada)

Why Offision

Desk booking should work for you, not against you

Book ahead. Find a desk fast. No ghost reservations.

Secure your desk <span class="rb-why-highlight">before</span> you arrive

Secure your desk before you arrive

Live availability on the map. Book before you commute—your desk is waiting.

No more <span class="rb-why-highlight">desk hunting</span>

No more desk hunting

Stop wandering the floor. Pick a free desk in seconds.

No more <span class="rb-why-highlight">ghost</span> reservations

No more ghost reservations

No-shows auto-release. Empty desks go back into circulation.

How It Works

Three steps to smarter desks

Model your space once, book from any device, and check in with stickers or panels—live in days, not months.

1

Set up a smart workspace

Model desks and floors once. Sync calendars with Microsoft 365 and Google Workspace.

2

Find the right desk

Live maps show what's free. Reserve the right desk in seconds.

3

Scan stickers to login

QR stickers for check-in and a smooth walk-up experience.

What is a booking sticker?

Insights & floor plans

Measure desk usage. Navigate your space.

Analytics shows the why. Maps show the where.

Identify usage patterns

Heatmaps and trends—see what's full, empty, or underused.

Usage rate
Space utilization insights
Daily heatmap
Timeline chart

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3D Floorplan

Searchable 3D plans. Book desks and rooms without guesswork.

Upload Your Floor Plan
Assign Rooms, Desks and Equipment
Preview Your Floor Plan
You're Live!

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Desk types & device sessions

Different desk types in Offision

Each booking is a session you can start, extend, or end from mobile, web, or on-site devices. Admins configure desk types—hot, hotel, or assigned—with rules that match how your teams work.

Hot desk (flexible)

An unassigned desk available for booking and use on the same day. This offers maximum flexibility and supports spontaneous office visits.

Hotel desk (flexible)

A flexible desk that can be reserved in advance for one or more days. This guarantees a workspace, allowing employees to plan their week with certainty.

Assigned desk (fixed)

A permanent workspace dedicated to a specific employee. This provides stability and a personalized space, fostering a sense of belonging.

Learn more

Device

Smart hardware for every desk

Pair Offision with purpose-built desk devices — LED pucks, touch panels, and docking stations — for instant check-in, real-time status, and a seamless on-site experience.

Crestron

Crestron Desk Q DSS-100

A compact indicator that is designed to enhance and simplify desk scheduling across an enterprise. Installs on the underside of a desk to provide a clear indication of the desk availability.

Qbic

Qbic TD-0360 BookBuddy

A sleek compact design, 3.6" multi-touch display for desking booking, Apple Wallet integration and is splash-resistant.

Qbic

TDD-1000 BookBuddy Connect

The innovative desk booking docking station that transforms modern workstations. Instantly book your desk with a tap and connect all your devices in seconds, delivering a personalized BYOD-ready workspace experience.

Integrations

Enterprise-grade integrations

Integrate with your favorite tools and platforms for a simple, streamlined meeting room booking system.

Microsoft 365

Integrate Offision with Microsoft 365 for better meeting room management and user adoption.

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Microsoft Outlook

Directly create meetings from your Outlook calendar and sync with Offision.

Microsoft Teams

Install Offision App to search and book rooms on Teams directly.

Google Workspace

Integrate Offision with Google Workspace to sync schedules on both sides easily.

Learn more

Google Meet

Add a Google Meet Link when you create a booking.

Learn more

Qbic

Offision easily integrates Qbic various displays and e-paper devices.

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Webex

Create Webex virtual meeting link with your room booking.

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Line Notify

Quickly receive meeting reminders on Line Notify.

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Space Management

It's time to manage your space efficiently

Everything you need to run your spaces — in one platform.

Mobile app

Book rooms on the go. Filter by capacity, equipment, or floor — right from your phone.

Space recommendation

AI suggests the best room for your meeting. One tap to confirm.

Multi-location management

Manage your workspace in one single office or multiple locations on one platform.

User space

Define the user space to manage different office areas effectively.

Filter

Label areas with equipment, capacity, locations, and furnishings so that users can filter desks based on their needs.

Booking policy

Create regulations for venues such as meeting duration, check-in policy, and business hours.

Learn more

Auto-release

Tackle the 'zombie meeting' problem — rooms booked but never used — that artificially constrains your office capacity. Auto-release detects no-shows and frees up unused spaces automatically, so rooms stay available for teams that actually need them.

Issue reporting

Allow your employees to share concerns with office supplies directly to management via desktop, mobile app, or panel.

Your desk—reserved before you walk in.

Desk booking should work for you, not against you

Secure your desk before you arrive

No more desk hunting

No more ghost reservations

Three steps to smarter desks

Set up a smart workspace

Find the right desk

Scan stickers to login

Measure desk usage. Navigate your space.

Identify usage patterns

3D Floorplan

Different desk types in Offision

Hot desk (flexible)

Hotel desk (flexible)

Assigned desk (fixed)

Smart hardware for every desk

Crestron Desk Q DSS-100

Qbic TD-0360 BookBuddy

TDD-1000 BookBuddy Connect