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Manage Resource Check-In Requirements for Bookings

The **Manage Resource Check-In Requirements for Bookings ** feature in Offision allows admins to configure if a resource needs check-in. No-shows are auto-released after the waiting period, freeing resources for others.
Manage Resource Check-In Requirements for Bookings

The **Manage Resource Check-In Requirements for Bookings ** feature in Offision ensures efficient resource usage by allowing administrators to configure check-in requirements for bookings. This feature prevents resources from being blocked by no-shows and automatically releases them for other users when bookings are not confirmed within the designated check-in period.

Key highlights of the feature:

  • Customizable Check-In Settings:
    Admins can configure whether a resource requires check-in or not. Resources without check-in requirements will be automatically marked as checked-in at the booking start time.

  • No-Show Management:
    If a resource requires check-in and the user doesn’t check-in within the predefined waiting period, the booking is marked as a no-show.

  • Auto-Release of Resources:
    No-show bookings are automatically canceled, and the resource is released for others to book, ensuring maximum usage.

  • No-Show Booking List:
    All no-show bookings are logged for tracking, helping admins analyze booking behavior and resource utilization.

This feature helps streamline resource availability, minimizes resource wastage caused by no-shows, and creates a more efficient booking system for users.

Pros:

  1. Prevents Resource Wastage:

    • Automatically cancels bookings when users fail to check-in, making resources available for others.

  2. Customizable Options:

    • Admins can decide which resources require check-ins, allowing flexibility for different resource types and booking needs.

  3. Improved Resource Utilization:

    • Ensures resources are not blocked by no-shows, maximizing their availability for users who need them.

  4. Automatic Process:

    • The system automatically handles no-shows and releases resources without requiring admin intervention, reducing workload.

  5. No-Show Tracking:

    • Logs all no-show bookings, helping admins identify patterns and take corrective actions, such as notifying frequent no-show users.

  6. User Accountability:

    • Requiring check-ins encourages users to be more responsible with their bookings, reducing the likelihood of no-shows.

  7. Enhanced User Experience:

    • By releasing unused resources promptly, users have better access to available spaces or tools when needed.

The **Manage Resource Check-In Requirements for Bookings ** feature in Offision is essential for ensuring efficient resource usage and minimizing no-shows. While it offers significant benefits such as automatic cancellations and better resource management, careful setup and user communication are crucial to maximizing its effectiveness.

設定步驟

  1. Navigate to "Basic policy" and create / edit a policy

  2. Navigate to “Basic” tab and enable “Require check-in”

  3. Navigate to the "Room," "Desk," and "Equipment" to create / edit resources

  4. Set the policy to the resources

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