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Visitor Arrives
Pre-register guests, send invitations, and speed up check-in on arrival.
Visitor Management
Self-service check-in, instant host alerts, and visitor records—synced with Outlook, Teams, and Google.
Part of the Offision smart office platform — Learn about the smart office platform
A visitor management system digitally handles guest check-in and check-out at your workplace—covering pre-registration, badge printing, host notification, NDAs, and visit logs—so reception becomes faster and more secure. Offision connects visitor management with room booking, access control, and analytics for a unified workplace experience.
Offision makes managing guest visits painless, including 3 parts:
Visitor management is the first line of defense against unwanted visitors by real-time visibility into each workplace location.
You can invite the guest to the meeting via email or phone number.
Guests can easily register and check-in by themselves without any receptionists' help.
The report found that visitors per location nearly doubled over the preceding three years, and 68% of organizations plan to add AI to visitor management within the next 12 months.
As more organizations welcome people back on-site — 34% plan more office days — reception and security teams need visitor systems that keep pace with higher foot traffic, midweek peaks, and a shift toward AI-backed check-in.
Eptura 2025 Workplace Index Read the 2025 Workplace Index report2× visitors per location in three years
68% plan AI in visitor management (12 months)
There will be no more rushing to find staff when their visitors arrive, scribbling name badges, or searching for completed surveys.
Pre-register guests, send invitations, and speed up check-in on arrival.
Guests check in on mobile—no queues, no hassle.
Your Guest has arrived
Check-in Complete
Turn each arrival into a clear printed badge using visitor details collected by Offision and one consistent company-wide design.
Handle one-time guests, client meetings, and recurring contractors with self-check-in, host notifications, and visitor records.
HR form, photo, terms, then a printed interviewee badge.
Scan a business card, print a badge, notify the host, and share WiFi and wayfinding.
Photo capture, pick a host, notify the crew, and print a contractor badge.
Provide your visitors with instant, secure WiFi access. No more fumbling with complicated passwords or waiting for IT support. Our guest WiFi solution makes connectivity effortless.
Visitors scan a QR code to instantly connect to your guest network.
Guest network is completely isolated from your corporate network.
WiFi access automatically expires when the visit ends.
Design flexible flows for different visit types with the features you need.
Issue and print ID badges automatically based on the visit type.
Capture visitor photos during sign-in to enhance on-site security.
Create tailored forms and questionnaires for any type of visit.
Visitor management works seamlessly with our desk and room booking solutions for a unified workplace experience.
Greet your guests with agile sign-in system on a tablet, and notify your employee for the visitor arrival.
A Meeting Room Scheduler with unrivaled design and functionality. True aerospace-grade metallic unibody and frame construction with ultra-elegant appearance and feel.
An elegant and adaptable wall-mounted 10.1 in. touch panel ideal for business room scheduling applications.
Run Offision visitor check-in on Neat Frame at reception — greet guests, capture details, and send them to their host.
Insights and best practices to optimize your workspace
A digital signage panel is a powerful tool that simplifies visitor self-service, making walk-ins, check-ins, and check-outs seamless.
Learn moreVisitor Badge Email streamlines the visitor experience from start to finish.
Learn moreIn today's dynamic work environments, effective visitor management is crucial for maintaining security and ensuring a seamless experience.
Learn moreEverything you need to know about Offision Visitor Management
Offision Visitor Management is a comprehensive solution that empowers organizations to effortlessly manage and track visitors entering their premises. It streamlines the entire visitor journey from pre-registration to check-out.
Visitors can pre-register before their visit (visitor pre-registration) or check in on-site using a self-service kiosk or tablet—including unreserved walk-ins. The system captures visitor information, takes photos, prints badges, and automatically notifies hosts when guests arrive.
Yes! Offision integrates with various apps and tools including Microsoft Outlook, Microsoft Teams, Google Calendar, and popular access control systems. We also offer an Open API for custom integrations.
Absolutely! You can customize the check-in flow, visitor badges, forms, branding, and notifications to match your organization's specific requirements and create an on-brand visitor experience.
Yes, Offision Visitor Management supports multi-location deployments, making it ideal for organizations with multiple offices or facilities. You get centralized management and reporting across all locations.
Offision improves workplace security through real-time visitor tracking, watchlist screening, photo capture, badge printing with QR codes, and comprehensive visitor logs. You always know who is on-site.
Yes! Offision offers features that help with compliance including visitor data privacy controls, customizable NDAs and agreements, health screening forms, and data retention policies.
The visitor kiosk runs on iPads, Android tablets, and Windows devices. You can also use it as a web-based solution on any device with a browser, providing flexibility for your reception setup.
Yes. Offision supports unreserved visitor check-in as well as pre-registration. Walk-in guests can complete check-in on a self-service kiosk or tablet; hosts are notified automatically, and visit records stay in one system.
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