Visitor Management

Secure your workplace. Welcome guests effortlessly.

Self-service check-in, instant host alerts, and visitor records—synced with Outlook, Teams, and Google.

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Definition

What is visitor management software?

A visitor management system digitally handles guest check-in and check-out at your workplace—covering pre-registration, badge printing, host notification, NDAs, and visit logs—so reception becomes faster and more secure. Offision connects visitor management with room booking, access control, and analytics for a unified workplace experience.

Workplace security

The modern visitor management solution

Offision makes managing guest visits painless, including 3 parts:

A host in a navy jacket shakes hands with a badged visitor in an Offision lobby, beside a kiosk showing Check-in Complete and a WELCOME screen.

Know who is onsite at all times

Visitor management is the first line of defense against unwanted visitors by real-time visibility into each workplace location.

Simple invitation process

You can invite the guest to the meeting via email or phone number.

Self-service panel

Guests can easily register and check-in by themselves without any receptionists' help.

Industry Insight

Surge in Foot Traffic

The report found that visitors per location nearly doubled over the preceding three years, and 68% of organizations plan to add AI to visitor management within the next 12 months.

As more organizations welcome people back on-site — 34% plan more office days — reception and security teams need visitor systems that keep pace with higher foot traffic, midweek peaks, and a shift toward AI-backed check-in.

Eptura 2025 Workplace Index Read the 2025 Workplace Index report

2× visitors per location in three years

68% plan AI in visitor management (12 months)

Next step after check-in

Print the right visitor badge at check-in

Turn each arrival into a clear printed badge using visitor details collected by Offision and one consistent company-wide design.

A visitor in an open-plan office holds a printed name badge on a grey lanyard, with colleagues walking a glass-walled corridor behind him.
Guest WiFi

Seamless Guest WiFi for Your Visitors

Provide your visitors with instant, secure WiFi access. No more fumbling with complicated passwords or waiting for IT support. Our guest WiFi solution makes connectivity effortless.

Welcome screen on a visitor kiosk offering guest WiFi after check-in.

QR Code Access

Visitors scan a QR code to instantly connect to your guest network.

Secure & Isolated

Guest network is completely isolated from your corporate network.

Time-Limited Access

WiFi access automatically expires when the visit ends.

Insights & Tips

Resources for better workplaces

Insights and best practices to optimize your workspace

FAQs

Questions? We've got answers

Everything you need to know about Offision Visitor Management

Offision Visitor Management is a comprehensive solution that empowers organizations to effortlessly manage and track visitors entering their premises. It streamlines the entire visitor journey from pre-registration to check-out.

Visitors can pre-register before their visit (visitor pre-registration) or check in on-site using a self-service kiosk or tablet—including unreserved walk-ins. The system captures visitor information, takes photos, prints badges, and automatically notifies hosts when guests arrive.

Yes! Offision integrates with various apps and tools including Microsoft Outlook, Microsoft Teams, Google Calendar, and popular access control systems. We also offer an Open API for custom integrations.

Absolutely! You can customize the check-in flow, visitor badges, forms, branding, and notifications to match your organization's specific requirements and create an on-brand visitor experience.

Yes, Offision Visitor Management supports multi-location deployments, making it ideal for organizations with multiple offices or facilities. You get centralized management and reporting across all locations.

Offision improves workplace security through real-time visitor tracking, watchlist screening, photo capture, badge printing with QR codes, and comprehensive visitor logs. You always know who is on-site.

Yes! Offision offers features that help with compliance including visitor data privacy controls, customizable NDAs and agreements, health screening forms, and data retention policies.

The visitor kiosk runs on iPads, Android tablets, and Windows devices. You can also use it as a web-based solution on any device with a browser, providing flexibility for your reception setup.

Yes. Offision supports unreserved visitor check-in as well as pre-registration. Walk-in guests can complete check-in on a self-service kiosk or tablet; hosts are notified automatically, and visit records stay in one system.

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