Schools and campuses

Stretch every classroom.
Cut campus waste.

School-gate visitors, shared classrooms, and clear utilisation — so facilities stretch budgets instead of guessing which rooms sit empty.

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Four students on the steps of a campus building, looking together at a tablet, a notebook, and a laptop

Campus event Open Day Main Quad · 14:00–16:00 Register Lecture Theatre 3 Available Room booking Science Block · 15:00–17:00 Book this room

Visitor & gate

The gate is the reception.

On a school there is often no lobby desk. Security at the barrier registers walk-ins, prints a photo and QR, and has to know which parent is collecting which child — across more than one campus.

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A badge printer on a reception counter issuing a visitor pass with a photo and QR code, beside a tablet that says Checked in

Print a pass at the gate.

A kiosk or tablet at the barrier takes the photo and prints the QR label.

A woman with a backpack holding her phone to a visitor check-in kiosk that says Welcome and shows a QR code, in a campus lobby

Invite them, or walk them in.

Staff pre-register a guest, or reception writes them in when they arrive.

A parent at a school gate holding a visitor pass while a security officer checks a tablet, with students and a school bus behind them

Match the photo.

A parent visit type and a live profile when the QR is scanned.

A school district security officer at a desk pointing at a grid of campus camera feeds on a monitor while speaking on a walkie-talkie

One list. Every site.

Four sites under one portal. The guard sees today's visitors on a monitor.

A student sitting on campus steps with a phone, notebook, and laptop, beside a phone screen showing a campus map and class schedule

Classrooms

Book the classroom and the kit.

One policy for classrooms, labs and equipment so special rooms stop being hoarded or double-booked.

Shared resources — Classrooms, labs, and kit in one calendar.
Door panels — The schedule on the classroom door.
Book the kit with the room. — Track projectors, lab tools, AV equipment, and library devices — ensuring everything is maintained and accessible.
Flexible reservation with custom business hours
Self-service booking, rescheduling, and cancellation
Booking approval workflows for controlled access

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Students and staff in a two-storey school atrium, with lockers along the walls and people sitting on the central stairs

Analytics

See which classrooms sit empty.

Utilisation heatmaps show which buildings and periods are over-provisioned — so lease and timetable talks use evidence.

Export utilisation for facilities and leadership — not averages that hide peak-hour shortages.

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Higher education

Need events & wayfinding?

Universities running open days, campus maps and desk hotelling — see the Higher Education page.

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Faculty and students wearing campus lanyards stand in a school hallway and look together at a printed project brief

Guides campus admins also need.

An administrator at a desk with two monitors, one showing student booking rules and the other faculty booking rules

Booking windows

School-gate and classroom booking

The questions international schools and multi-campus estates send us most often.

Can walk-in guests register at the gate and print a photo + QR label?

Yes. A kiosk or reception tablet at the gate registers the visit and prints a badge with a photo and QR. Invited guests can also scan a code they were emailed.

Can we run one portal for a main campus and smaller annexes?

Yes. Buildings and floors sit in one Offision directory. Guards and administrators see today's visitors and bookings for every site without a separate login per campus.

How do you stop someone sharing a visitor QR code?

Each invitation is a single visit record. The badge carries a photo taken at the gate, and the live profile on the guard monitor shows that photo when the code is scanned — a forwarded code does not match the person in front of them.

Can security see the visitor's photo when a QR or card is scanned?

Yes. The reception and security view shows the visitor profile — name, photo, host and visit type — at the moment of scan.

Can teachers book a classroom and the equipment inside it?

Yes. A classroom is a bookable resource. Equipment attached to that room can be selected on the same booking, so the projector or lab kit is reserved with the space.

Does Offision work with turnstiles?

Visitor QR and card credentials can drive door-access hardware through Offision integrations. The exact turnstile model is scoped with your installer — the visit record is what the lock trusts.

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your campus?

Join educational institutions worldwide who use Offision to streamline operations, optimize spaces, and enhance the campus experience.

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Stretch every classroom.
Cut campus waste.