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Use Your Own SMTP Server for Offision Emails

Set up your own SMTP email server in Offision to replace the default server. All system-generated emails, like booking invites or notifications, will be sent via your server.

Offision allows you to configure and set your own SMTP email server to replace the default public SMTP server used by the system. By enabling this feature, all system-generated emails, such as booking invitations, visitor pre-registration forms, service request notifications, and other communications, will be sent using your custom SMTP server.

This feature provides you with:

Full Control of Email Delivery: Manage email sending through your own server for greater reliability and customization.
Improved Branding: Emails sent via your SMTP server will appear more consistent with your company’s domain and branding.
Enhanced Security: Ensure sensitive information is handled directly by your trusted email server.
Flexibility: Choose the email server settings that best meet your business needs.

Setting up your SMTP server in Offision is straightforward. Once configured, the system will automatically switch from the default SMTP server to your custom server for all outgoing emails.

Pros

Improved Email Branding
- Emails sent from your own SMTP server will use your domain name, enhancing your company’s professional image.
- Adds credibility to your communications and reduces the chances of emails being marked as spam.
Increased Flexibility
- Allows you to configure email settings that fit your specific business requirements, such as using custom ports, encryption methods, or authentication protocols.
- Supports scalability—ideal for businesses with high email traffic.
Greater Control
- With your own SMTP server, you can monitor and manage email delivery more effectively.
- Gives you the ability to troubleshoot and resolve email issues directly, without relying on Offision's default server.
Enhanced Security and Privacy
- Sensitive data stays within your email ecosystem, reducing the risk of exposure through third-party SMTP servers.
- Custom configurations can improve encryption and authentication security.
Reliability
- Using your own server reduces downtime or limitations associated with a shared public SMTP server.
- Ensures a consistent email delivery experience for both internal and external recipients.

By enabling this feature, Offision empowers businesses to take full control of their email communications while maintaining seamless integration with the system’s core functionalities. For organizations prioritizing branding, security, and reliability, switching to a custom SMTP server is an excellent choice.