How to Create Booking Services in Offision

The booking service functionality in Offision helps admins manage resources effectively by allowing them to set up and customize services. Here’s a detailed workflow for creating booking services:

1. Access Services Module

   • Only admins can add or modify booking services. Navigate to the Services module in Offision to begin.

2. Select a Service Type

   • Choose from the following service types based on your requirements:
     • After booking: The service starts only after the booking ends.
     • Between booking: The service runs concurrently with the booking.
     • Before booking: The service starts prior to the booking.
     • Before and after booking only: The service starts both before and after the booking.
     • Before booking until end of booking: The service starts before the booking and continues till it ends.
     • From booking start to after booking ends: The service starts with the booking and continues after it ends.
     • Before booking start to after booking ends: The service starts before the booking, runs concurrently, and extends beyond the end.

3. Assign the Service to a Room

   • Assign it to the room where the service will be available.

4. Group Multiple Services

   • If a resource provides multiple services, create a service group to streamline management.

5. User Booking Selection

   • When users create a booking, they’ll see the services listed in the booking form and can select the ones they need.

6. Automatic Time Blocking

   • Offision automatically blocks the resource for preparation time based on the selected service(s), ensuring seamless scheduling.

This workflow ensures that every booking is well-prepared, reducing conflicts and improving operational efficiency.

Pros of Using This Feature

1. Efficient Resource Management

   • Assigning services to specific rooms and resources helps optimize their usage and avoids scheduling conflicts.

2. Customizable Service Options

   • A variety of service types allow flexibility to meet different operational needs, from preparation to post-event cleanup.

3. Streamlined User Experience

   • Users can easily select from predefined services while creating bookings, saving time and reducing confusion.

4. Time Blocking for Preparation

   • The system automatically blocks time for preparation, ensuring adequate time for the service to be completed without affecting subsequent bookings.

5. Service Grouping

   • Grouping multiple services under one resource simplifies management and makes it easier for users to select the right combination.

6. Improved Scheduling Accuracy

   • Automated workflows ensure that all service times align with bookings, reducing errors in scheduling and resource availability.

7. Scalable for Multiple Resources

   • Works seamlessly for a single room or multiple resources, making it suitable for small to large-scale setups.

8. User-Friendly Interface

   • The intuitive design of Offision ensures that both admins and users can navigate the booking services with ease.

By implementing this feature, Offision provides a robust solution for managing resources, ensuring smooth operations, and enhancing user satisfaction.