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Your Guide to Offision’s Equipment Booking Workflow

Learn how to create, manage, and check in/out equipment bookings easily with Offision. Whether using 1-click suggestions or custom forms, Offision automates the booking process for you!

Offision’s Equipment Booking Workflow simplifies the process of scheduling and managing equipment reservations. Here’s how it works:

Create Your Booking:
- Use Offision’s 1-click function to let the system suggest suitable equipment based on availability.
- Alternatively, manually fill out the booking form for a customized reservation tailored to your requirements.
Booking Confirmation:
- Once your booking is created, Offision sends you an email confirmation with all the details.
- The booking schedule is also available in the system for easy access and tracking.
Modify or Cancel Bookings Before Start Time:
- If you need to make changes or cancel the booking, you can do so anytime before the start time.
- Any updates are communicated via email notifications to keep you informed.
Check-In Process:
- If the booking requires check-in, ensure you check in via the booking panel before the scheduled start time.
- If no check-in occurs, Offision will mark the booking as a “No Show” and release the equipment after the check-in grace period.
Auto Check-In/Out:
- For reservations not requiring check-in, Offision will automatically check in and check out the equipment based on the scheduled time.
End Booking or Extend:
- If you don’t extend your booking, Offision will automatically check out the equipment at the reservation’s end time.

This workflow ensures seamless booking management, saves time, and prevents scheduling conflicts.

Pros of Offision’s Equipment Booking Workflow:

Time-Saving Features:
- The 1-click booking option eliminates the guesswork by recommending suitable equipment automatically.
Convenient Management:
- Users can edit or cancel bookings before the start time, ensuring flexibility and control.
Automated Notifications:
- Automated email alerts keep users informed about bookings and updates, reducing manual follow-ups.
Streamlined Check-In Process:
- The system allows for smooth check-ins via the booking panel.
- Missed check-ins are automatically marked as “No Show,” ensuring equipment is promptly released for others.
Automatic Check-In/Out:
- For bookings without check-in requirements, the system handles check-in/out automatically, reducing administrative tasks.
Prevents Overbooking and Delays:
- Equipment is promptly released after “No Show” or end time, ensuring availability for other users.
User-Friendly Interface:
- The system’s intuitive design makes it easy for anyone to navigate and manage bookings with minimal training.
Improved Equipment Utilization:
- By automating check-ins, check-outs, and no-show management, Offision maximizes equipment usage without manual intervention.

With Offision’s Equipment Booking Workflow, users can focus on their work while the system handles the complexities of scheduling and equipment management.

設定步驟

Navigate to "Location", and create a building
Input name, country or regions, address, and location on Google map
Add / edit a floor in the building
Navigate to "Map", and click "Map editor" to import / create a floor plan to the floor
Navigate to "Equipment", and create a equipment
Edit the equipment, then set the location, position, and any other necessary settings
Navigate to "Email reminder", and enable the appropriate reminder
Navigate to “Basic policy” and create / edit a policy
Navigate to “Basic” tab and enable “Require check-in”, "Allow early check-out"
Navigate to “Create/Edit booking channel” tab and enable “Allow booking from User APP”
Navigate to "System interface" and scroll down to "Home page settings"
Enable "Home", "Realtime map", "Resource list" and "Resource calendar"
Navigate to "User groups", then create / edit a user group
Select "User" permission to the user group
Add users to the user group

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