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Automated Check-In and Check-Out with Occupancy Sensors

Offision integrates occupancy sensors to automate check-ins and check-outs for resources or rooms. This feature streamlines bookings by detecting presence and ensuring efficient space usage without manual intervention.

Offision’s Automated Check-In and Check-Out with Occupancy Sensors leverages occupancy sensors to automate attendance tracking for rooms or resources. This feature eliminates the need for manual check-ins or check-outs, ensuring smooth and efficient booking operations.

When a resource or room is equipped with an occupancy sensor, the system automatically detects the presence or absence of individuals based on sensor data. Admins have full control to configure the system according to their needs. For example, they can set a time threshold such as:

Check-in occurs only if the sensor detects someone for 5 minutes or more.
Check-out occurs if the sensor detects no one in the room for at least 30 minutes.

This configuration ensures flexibility and prevents false triggers. The feature is ideal for meeting rooms, shared desks, or other equipment where manual tracking is inefficient.

Key Benefits:

Saves time by automating check-ins and check-outs.
Improves resource utilization by accurately tracking usage.
Reduces manual errors or forgotten check-ins/out.
Provides admins with customizable settings to fit different scenarios.

Pros

Automation and Efficiency
- Eliminates manual check-ins and check-outs for users.
- Saves time and ensures resources are allocated effectively.
- Reduces administrative overhead by automating attendance tracking.
Improved Accuracy
- Tracks real-time occupancy data, ensuring precise check-in/out timings.
- Reduces human errors like forgetting to check in or out.
Customizable Settings
- Admins can configure time thresholds to suit their needs.
- Flexible for different types of resources or spaces.
Optimized Resource Usage
- Ensures that unused resources are released if no one is present.
- Maximizes availability for other users when resources are left unoccupied.
Enhanced User Experience
- Users don’t need to manually interact with the system to check in or out.
- Provides a seamless and hassle-free booking experience.
Scalability
- Works well for small offices, large enterprises, or shared spaces.
- Can be applied to rooms, desks, or equipment with sensors installed.
Data-Driven Insights
- Admins can analyze occupancy patterns for better space management.
- Helps identify underutilized or overbooked resources.

This feature is a powerful tool for organizations looking to optimize their booking system and resource management. While it offers numerous benefits in terms of automation and efficiency, proper configuration and maintenance are crucial to its success.

Configuration steps

Navigate to “Advanced policy” and create / edit a policy
Navigate to “Basic” tab and enable “Require check-in”
Enable "Allow early check-out"
Navigate to “Others” tab and enable “Enable auto check-in by the occupancy sensor”
Enable "Enable auto checkout by the occupancy sensor"
Navigate to the "Room," "Desk," and "Equipment" to create / edit resources
Set the policy to the resources

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