Desk Booking Coordination Workflows | Offision (オフィシオン) (日本)

Workflows

From reservation to release—without friction

Successful desk programs need more than a calendar. Offision coordinates real-time availability, floor maps, booking rules, and check-in so teams can sit where work happens—and facilities can see what is actually used.

End-to-end

A complete desk reservation workflow

Give employees a clear path from choosing a desk to confirming they showed up—and free capacity when they do not.

1Find availability — Search by date, neighborhood, amenities, or floor so people book the right seat the first time.
2Reserve with confidence — Live status and conflict checks help prevent double-bookings across shared desks and policies.
3Check in on arrival — QR stickers, mobile check-in, and sensors confirm presence and reduce ghost bookings.
4Release unused space — Auto-release and no-show rules return desks to the pool so utilization stays honest.

Floor maps

Real-time availability on the floor plan

Interactive maps make desk inventory visible—who sits where, what is free now, and how neighborhoods fill across the week.

See live desk and room status on interactive floor maps
Help employees wayfind to booked seats and team zones
Connect map views to utilization analytics and heatmaps

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Policies

Booking rules that prevent chaos

Set the guardrails hybrid offices need: who can book, how long, when to check in, and how to stop conflicts before they start.

Policy-driven reservations — Limits, approvals, and resource rules keep demand fair across teams.
Double-booking prevention — Availability checks and exclusive booking windows protect shared inventory.
Check-in accountability — Require presence confirmation so reserved desks reflect real attendance.

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Seating models

Hot desk, hotel, or assigned—measure what works

Match seating models to how your teams work, then use utilization data to right-size the office.

Hot desking

Same-day or short bookings for flexible teams who need open seating without permanent assignment.

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Hoteling

Advance reservations for hybrid days, team neighborhoods, and predictable in-office schedules.

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Assigned desks

Fixed seating for roles that need a permanent base—still visible on maps and analytics.

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Product pages

Put the workflow into practice

Continue into Offision feature pages that implement each part of desk coordination.

Desk booking

Core desk reservation for hybrid and flexible offices.

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Resource policy

Booking rules, check-in requirements, and approval workflows.

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Workplace analytics

Utilization, heatmaps, and occupancy insights.

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Booking sticker

QR and NFC check-in at the desk.

詳細はこちら

FAQ

Desk booking workflow questions

What is a desk booking coordination workflow?

It is the end-to-end process from discovering an available desk, reserving it under clear rules, checking in on arrival, and releasing unused capacity—often visualized on a floor map.

How does Offision help prevent double-booking?

Offision shows real-time availability and enforces booking policies so the same desk cannot be claimed twice within conflicting windows.

What is the difference between hot desking and hoteling?

Hot desking typically means short or same-day flexible seats. Hoteling usually means reserving a desk in advance for planned office days. Offision supports both, plus assigned desks.

How do utilization metrics improve desk programs?

Analytics and heatmaps show which floors, neighborhoods, and days are over- or under-used so workplace teams can adjust inventory, policies, and layout.