Simple Setup: Configure visitor management settings to enable Excel imports via Offision’s integration with Microsoft 365, Google Workspace, or Exchange Server, supporting .xlsx or .csv formats.
Batch Visitor Import: Upload an Excel file with visitor details (e.g., name, email, visit date, time, host, purpose) to create invitations and schedule visits, with a template provided for easy formatting.
Streamlined Communication: Automatically generates and sends personalized .ics invitations or email notifications to visitors and hosts, including QR codes for check-in and visit details.
Improved Productivity: Eliminates manual entry by processing multiple visitors simultaneously, syncing schedules with calendars, and updating visitor logs in real time.
Hybrid Ready: Ideal for businesses managing dynamic, hybrid environments, offering a professional, secure visitor invitation experience across web, iOS, Android, and booking panels.
This feature ensures efficient visitor onboarding, enhancing security and workspace coordination. For seamless imports, use Offision’s provided template with columns for First Name, Last Name, Email, Visit Date, Start Time, End Time, Host, and Purpose, ensuring headers are in the first row.
Time-Saving
Batch imports reduce manual data entry for multiple visitors.
Real-time calendar sync prevents scheduling conflicts.
User-Friendly
Intuitive import process with a downloadable template.
Supports .xlsx and .csv formats for flexibility.
Professional Experience
Sends branded, personalized invitations for a polished impression.
Enhances visitor experience with QR code check-in integration.
Improved Collaboration
Streamlines coordination between hosts, visitors, and admins.
Ensures all parties receive timely, accurate visit details.
Versatile Application
Suitable for small businesses, enterprises, and various industries.
Adapts to diverse visitor management needs, from meetings to events.
Enhanced Productivity
Automates visitor scheduling and logging for efficient workflows.
Frees up time for focus on core business activities.
Offision’s Batch Invite Visitors by Excel File Import feature transforms visitor management by enabling fast, secure, and efficient bulk invitations. Integrated with Microsoft 365, Google Workspace, and Exchange Server, it processes Excel files to schedule visits, send .ics invitations, and sync calendars across web, iOS, Android, and booking panels. With simple setup, customizable notifications, and QR code check-in, it’s an essential tool for modern businesses aiming to streamline visitor coordination, enhance security, and foster collaboration in hybrid workplaces.
