Fixed Desk Solution

Who Needs a Fixed Desk?

While flexibility is great, fixed desks are essential for roles or people who need consistency.

Executives

C-suite and senior management who need a permanent, confidential space.

Specialized Teams

Departments like Legal, Finance, or HR that handle sensitive physical documents.

Full-Time In-Office Staff

Employees who are in the office five days a week and benefit from a stable, personalized setup.

Employees with Ergonomic Needs

Team members who require specialized chairs, monitors, or other equipment that cannot be moved daily.

See It In Action

The Smart Fixed Desk

A fixed desk doesn't mean old-fashioned. Modern office technology transforms the simple fixed desk into a powerful, connected hub. This is where smart devices, like a Crestron Desk Touch or TDD-1000 BookBuddy Connect, come in.

Feature 1

Always Know Who's In

The user can easily check in or out from their device. This lets colleagues and managers know if they are at their desk, in a meeting, or working from home for the day.

For HR or facilities managers, this provides invaluable, real-time data on office-space utilization.

Feature 2

Service at a Single Tap

This is where the desk becomes truly interactive. The on-desk device can act as a service portal. With the tap of a button, the employee can:

Call for technical support
Request cleaning services
Order a tea or coffee service

This integrates the employee's physical space directly into the building's facility management and hospitality services, improving efficiency and the employee experience.

COMMON.Platform

Manage It All with Offision

A successful office isn't about choosing only fixed desks or only hot desks—it's about creating a balanced ecosystem that works for your entire team.

Offision

This is where Offision comes in.

Offision is the all-in-one workspace management platform that simplifies your entire office. Whether you're assigning permanent desks to your executive team, managing high-tech service requests, or empowering your hybrid staff to book hot desks, Offision provides a single, easy-to-use system for HR and facilities managers.

But managing this mix can be complicated. How do you track which desks are fixed? How do you manage the status of employees? How do you handle service requests and booking for your flexible spaces?

Get Started with Offision

Floor plan

3D Floorplan

Provide your office a interactive live view for quickly find and manage available hot desks, meeting rooms, car parks etc.

1Upload Your Floor Plan
2Assign Rooms, Desks and Equipment
3Preview Your Floor Plan
4You're Live!

Learn more

Fixed Desk Solution

Why Choose Fixed Desks with Offision?

From live analytics to enterprise security, Offision gives fixed-desk programs visibility, simple administration, and reliable integrations in one platform.

Real-Time Analytics — Track desk utilization and employee presence with live data insights
Easy Management — Assign, reassign, and manage fixed desks with a simple interface
Smart Integration — Connect with Crestron, BookBuddy, and other smart desk devices
Secure & Reliable — Enterprise-grade security for your workspace management platform

Device

Hardware Solutions for Fixed Desks

Enhance your fixed desk setup with cutting-edge hardware designed for modern workspaces. These solutions integrate seamlessly with Offision to provide a complete desk management experience.

Qbic

TDD-1000 BookBuddy Connect

The innovative desk booking docking station that transforms modern workstations. Instantly book your desk with a tap and connect all your devices in seconds, delivering a personalized BYOD-ready workspace experience.

Crestron

Crestron Desk Touch

A comprehensive desk scheduling solution that empowers employees to find and reserve desks easily. Features an intuitive touchscreen interface for seamless workspace management and real-time desk availability.

Crestron

Crestron Desk Q DSS-100

A compact indicator that is designed to enhance and simplify desk scheduling across an enterprise. Installs on the underside of a desk to provide a clear indication of the desk availability.

Integrations

Enterprise-Grade Integrations

Seamlessly integrate with your existing workspace tools and platforms

Microsoft 365

Integrate Offision with Microsoft 365 for better meeting room management and user adoption.

Learn more

Microsoft Outlook

Directly create meetings from your Outlook calendar and sync with Offision.

Microsoft Teams

Install Offision App to search and book rooms on Teams directly.

Google Workspace

Integrate Offision with Google Workspace to sync schedules on both sides easily.

Learn more

Google Meet

Add a Google Meet Link when you create a booking.

Learn more

Qbic

Offision easily integrates Qbic various displays and e-paper devices.

Learn more

Webex

Create Webex virtual meeting link with your room booking.

Learn more

Line Notify

Quickly receive meeting reminders on Line Notify.

Learn more

Space Management

It's time to manage your space efficiently

Everything you need to run your spaces — in one platform.

Mobile app

Book rooms on the go. Filter by capacity, equipment, or floor — right from your phone.

Space recommendation

AI suggests the best room for your meeting. One tap to confirm.

Multi-location management

Manage your workspace in one single office or multiple locations on one platform.

User space

Define the user space to manage different office areas effectively.

Filter

Label areas with equipment, capacity, locations, and furnishings so that users can filter desks based on their needs.

Booking policy

Create regulations for venues such as meeting duration, check-in policy, and business hours.

Learn more

Auto-release

Tackle the 'zombie meeting' problem — rooms booked but never used — that artificially constrains your office capacity. Auto-release detects no-shows and frees up unused spaces automatically, so rooms stay available for teams that actually need them.

Issue reporting

Allow your employees to share concerns with office supplies directly to management via desktop, mobile app, or panel.

Desk Type

Different desk types in Offision

Each booking is a session you can start, extend, or end from mobile, web, or on-site devices. Admins configure desk types—hot, hotel, or assigned—with rules that match how your teams work.

Hot desk (flexible)

An unassigned desk available for booking and use on the same day. This offers maximum flexibility and supports spontaneous office visits.

Hotel desk (flexible)

A flexible desk that can be reserved in advance for one or more days. This guarantees a workspace, allowing employees to plan their week with certainty.

Assigned desk (fixed)

A permanent workspace dedicated to a specific employee. This provides stability and a personalized space, fostering a sense of belonging.

Learn more

Dedicated space. Always yours.

Who Needs a Fixed Desk?

Executives

Specialized Teams

Full-Time In-Office Staff

Employees with Ergonomic Needs

The Smart Fixed Desk

Always Know Who's In

Service at a Single Tap

Manage It All with Offision

This is where Offision comes in.

3D Floorplan

Why Choose Fixed Desks with Offision?

Hardware Solutions for Fixed Desks

TDD-1000 BookBuddy Connect

Crestron Desk Touch

Crestron Desk Q DSS-100