Hong Kong International Schools Go Frictionless with Offision Workplace Suite

Case Study: Hong Kong International Schools Go Frictionless with Offision Workplace Suite

Client Overview

A leading English-medium international education organization in Hong Kong operates multiple kindergartens, primary schools, secondary schools, and all-through campuses serving over 18,000 students from diverse backgrounds. With a strong emphasis on innovative teaching, hybrid learning, and seamless campus operations, the organization manages dozens of facilities across the territory and relies heavily on modern digital tools to support teachers, administrative staff, students, and parents in an increasingly hybrid education environment.

The Challenge

The rapid shift to hybrid and blended learning exposed significant limitations in the organization’s meeting and collaboration infrastructure:

• Hundreds of meeting rooms, classrooms, and multi-purpose spaces across campuses used inconsistent AV systems, leading to frequent technical issues during lessons, staff meetings, parent-teacher conferences, and administrative briefings.
• Teachers and staff wasted valuable time troubleshooting cables, adapters, and incompatible devices when delivering or joining Microsoft Teams classes and meetings.
• Managing room bookings, equipment loans, visitor check-ins, and hot-desking across multiple campuses was fragmented and manual.
• Security and ease of access were critical: all solutions needed to integrate seamlessly with the organization’s existing Microsoft 365 tenant and Microsoft Single Sign-On (SSO)/Entra ID.
• The organization required a unified platform that combined room scheduling, equipment management, visitor management, and intelligent room technology under one Microsoft-centric ecosystem.

The Solution: Full Offision Workplace Suite with Microsoft 365 & SSO Integration

After a comprehensive tender process, the organization selected the complete Offision Workplace Suite, including:

• Offision Room Panels – Deployed in over 150 teaching spaces, huddle rooms, and conference rooms for one-touch Microsoft Teams joining and wireless presentation
• Offision Combined Room – Digital door signs and interactive wayfinding displays outside classrooms and meeting rooms showing real-time availability and booking details
• Offision Equipment Management – Tracking and booking of AV equipment, laptops, and teaching aids via Microsoft Outlook/Teams
• Offision Visitor Management – Secure, contactless check-in integrated with Teams and calendar invites for parents, guest speakers, and external examiners
• Full Microsoft SSO (Entra ID) authentication across all modules – staff and authorized users log in once via their Microsoft 365 credentials

The entire suite is centrally managed through Microsoft Intune and the Teams Admin Center, with all data and authentication flowing securely within the organization’s Microsoft 365 environment.

Why Offision for International Education in Hong Kong?

This prominent education group joins a growing number of top-tier international schools and networks in Asia choosing Offision for:

• Deep, native integration with Microsoft 365 and Entra ID (SSO)
• Complete workplace suite covering rooms, equipment, visitors, and wayfinding
• Scalability from a single campus to territory-wide deployments
• Proven ability to reduce friction and boost teaching time