In Offision

Problems you recognise Rooms and desks

Invitations fill today's list

Offision puts every host invitation on the desk list for that day, so reception knows who is coming before the lobby fills.

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In Offision

How Offision invitations populate the desk

When a host sends an Offision invitation, the visit appears on the receptionist page for that day. Reception can see the name, host and time before the guest travels. Walk-ins are added at the desk when they arrive.

Read in Help Center: Visiting

Common questions

Do host invitations populate the front-desk list?

Yes. The desk list is the day's invitations plus walk-ins registered at reception. Outlook attendees do not appear until they are invited.

Illustration of an envelope arriving in a tray

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Part of a larger guide

The desk cannot see today's visitors

The desk should know who is coming before they reach the glass. Most offices still find out when someone is already waiting.

Full article ›

Give reception a desk page

Offision opens a receptionist page for anyone with that permission — today's guests, walk-ins and who is on site, in one list.

Read this guide ›

Desk, kiosk and room panel share one list

Offision uses one visitor record. Check-in at the desk, a kiosk or the room panel all update the same list reception sees.

Read this guide ›

Check-out keeps who-is-here current

Offision's on-site list updates when a guest checks out. Reception or the guest marks them out; security sees who is still here.

Read this guide ›

Next step

See it against your own rooms

Walk through your estate, your booking rules and your calendar setup with our team — or start free and try it on one floor.

Book a demo Start for free

(+852) 5538 3410

Offision is a leading platform for creating connected workspaces, empowering businesses with innovative solutions for digital signage, room booking, visitor management, and more. Our mission is to streamline office workflows, enhance productivity, and foster collaboration through intuitive design and seamless integrations.

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