Booking Policy:
Recurrence Booking: Allows users to schedule recurring meetings (e.g., daily, weekly) for consistent room or resource use.
All-Day Booking: Enables full-day reservations for rooms or resources, ideal for events or extended projects.
Cross-Day Booking: Supports bookings across multiple days, consecutive or non-consecutive, for seamless multi-day scheduling.
Out-of-Business-Hour Booking: Permits reservations outside standard office hours, with customizable access controls.
Multiple Resource Booking: Allows users to reserve multiple rooms or equipment in a single booking for complex needs.
On-Site Booking Extension: Enables users to extend bookings on-site via panels or apps, subject to availability.
Overlapping Bookings: Configurable rules allow or restrict overlapping bookings to balance flexibility and resource control.
Booking Time/Date Limit:
Set maximum booking durations (e.g., hours or days) and advance booking windows (e.g., 30 days) to manage resource availability.
Configure restrictions for specific resources, such as limiting all-day bookings or out-of-hours access.
Confidentiality:
Hidden Booking Information: Masks sensitive booking details (e.g., title, attendees) on public displays or shared calendars for privacy.
Booking Approval: Requires admin or manager approval for specific bookings, such as high-priority rooms or out-of-hours requests.
Terms and Conditions: Enforces customizable T&Cs for users to accept during booking, ensuring compliance with organizational policies.
Booking Channel:
Booking Manager Proxy: Allows designated managers to book on behalf of users, streamlining scheduling for teams or executives.
User App Booking: Supports bookings via Offision’s iOS and Android apps, with real-time availability and notifications.
Booking Panel and Signage: Enables direct reservations via wall-mounted panels or digital signage, with NFC or QR code support.
Real-Time Synchronization: Ensures all booking policies sync across Microsoft 365, Google Workspace, and Exchange Server, preventing conflicts.
Cross-Platform Access: Manage policies and bookings via web, iOS, Android, and panels, ensuring flexibility for hybrid teams.
Secure Authentication: Uses Microsoft Entra ID with SAML 2.0 or Google Workspace SSO for secure access to policy settings.
Analytics Dashboard: Tracks policy adherence and booking patterns to optimize resource allocation and compliance.
Flexible Scheduling: Supports diverse booking types (recurrence, cross-day, out-of-hours) to meet varied organizational needs.
Resource Optimization: Check-in/out automation and time limits prevent wasted bookings, maximizing availability.
Enhanced Privacy: Hidden details and approval workflows ensure confidentiality for sensitive meetings.
Streamlined Coordination: Multi-channel booking and proxy options simplify scheduling for users and managers.
Cross-Platform Accessibility: Policies are enforceable across web, iOS, Android, and panels, supporting hybrid workforces.
Secure and Compliant: Robust authentication and T&Cs ensure data security and policy adherence.
Data-Driven Insights: Analytics help refine policies based on usage trends, improving efficiency.
Offision Booking Policy is a comprehensive solution for managing workspace reservations with flexibility and control. Its basic check-in/out rules and advanced options—like recurrence, cross-day bookings, and confidentiality settings—cater to diverse scheduling needs in hybrid workplaces. Integrated with Microsoft 365, Google Workspace, and Exchange Server, and accessible across multiple platforms, it ensures seamless, secure, and efficient resource management.
For organizations seeking to balance flexibility, privacy, and optimization in workspace scheduling, Offision’s Booking Policy is an essential, customizable tool.
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