The lease review is in six weeks and you have no numbers

Deciding on floor space with badge counts and a show of hands is expensive in both directions — too much space, and too little.

Content reviewed: September 2026

Workplace analytics preview with utilization and occupancy style charts

Why this happens

Booked is not occupied

Bookings show intent — not real use without check-in.

Booked hours vs checked-in hours.

How check-in changes utilization

Averages hide the peak that matters

60% average — still no room every Tuesday.

Peak day and peak hour, not just averages.

Which rooms are worth the space

Badge data counts the building, not the space

Access logs — not whether desks or rooms are short.

Space measured through bookings and check-ins.

How room utilization reporting works

Nobody agreed what to measure

Utilization, occupancy, attendance — mixed metrics fail.

Shared dashboards — finance and facilities agree.

Which report answers which question

Impact

Who pays for this today

The same problem costs each group something different — and they rarely compare notes.

Impact

Business leaders

They sign a multi-year property commitment and want a defensible basis for the number of floors.

Professional portrait of a finance stakeholder with arms crossed, wearing a grey blazer over a light blue shirt on a white background.

Impact

Workplace and facilities teams

They are asked to justify space they can feel is under-used but cannot yet show.

Professional portrait of a workplace team leader with arms crossed, wearing a navy pinstripe blazer on a white background.

Impact

Finance

They need cost per used seat, not per built seat, to compare the options honestly.

Common questions

How long before we have usable data?

A few weeks of normal operation is usually enough to see weekly patterns and identify the peak day. Seasonal decisions benefit from longer.

Do we need sensors?

Not to start. Booking plus check-in already separates intent from use. Sensors add precision where a decision is close or contested.

Can we export this for a board pack?

Yes. Offision Analytics exports the underlying data and provides utilization charts and per-floor snapshots suitable for review meetings.

Smiling workplace professional in front of an office floor plan schematic

Next step

See it against your own rooms

Walk through your estate, your booking rules and your calendar setup with our team — or start free and try it on one floor.

Book a demo Start for free

(+852) 5538 3410

Offision is a leading platform for creating connected workspaces, empowering businesses with innovative solutions for digital signage, room booking, visitor management, and more. Our mission is to streamline office workflows, enhance productivity, and foster collaboration through intuitive design and seamless integrations.

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