Empowering Legal Professionals with a Smarter Workspace - Leading Law Firm in the UK

A prominent law firm in the UK, with over 125 legal professionals and staff, has modernized its workplace strategy by adopting Offision’s hot desk booking, digital signage, and live 3D floor map solution. Known for delivering expert legal services across both personal and commercial sectors, the firm sought a more dynamic, flexible workspace model to support hybrid working and cross-office collaboration.

Enabling Agile Working in a Modern Legal Environment

In today’s fast-paced legal world, productivity, confidentiality, and space efficiency are essential. As the firm embraced a flexible work model, it required a solution that would allow employees to find and reserve desks seamlessly—whether working remotely or in-office.

Offision delivered a tailored hot desking system with centralized management, enabling staff to book workspaces on the go or directly from their Outlook calendars.

Key Highlights of the Solution

Cloud-Based Management Console
Office administrators can oversee booking trends, enforce workspace policies, and optimize space allocation using Offision’s centralized cloud platform.

Live 3D Floor Map with First Aider Visibility
To enhance workplace safety, Offision’s live 3D floor map allows staff to locate certified first aiders instantly—ensuring rapid response in emergency situations.

Improved Confidentiality & Compliance
The system supports sensitive client work by enabling dynamic desk assignments and secure access controls, aligning with legal compliance requirements.

Impact: Boosting Productivity and Workplace Safety

• Seamless Desk Access with smart scheduling across teams

• Enhanced Hybrid Experience for legal and administrative staff

• Emergency Readiness through real-time first aider visibility

• Optimized Workspace Usage with analytics-driven insights

• Reduced Scheduling Conflicts, improving day-to-day efficiency

A Smarter Legal Workspace

By adopting Offision’s workspace solutions—including hot desk management, digital signage, and emergency responder mapping—this law firm has created a safer, more flexible, and highly efficient office environment. The transformation ensures both operational excellence and readiness in critical situations, empowering teams to focus on delivering high-value legal services.