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Customize Your Visitor Self-Service Panel with Offision

Easily configure the Offision visitor self-service panel by adding widgets like visitor buttons, Teams/Zoom call options, QR code registration, and more for a seamless visitor experience.
Customize Your Visitor Self-Service Panel with Offision

The Offision visitor self-service panel feature allows device managers to create an interactive and user-friendly kiosk experience for visitors. This can be tailored to serve your organization’s requirements through a variety of customizable widgets. Here's what you can do:

  • Create a Visitor Self-Service Kiosk: Use Offision’s tools to design a signage that doubles as a visitor kiosk.

  • Add Widgets for Visitor Interaction: Choose from a range of widgets specifically aimed at enhancing visitor interaction, such as:

    1. Visitor Self-Service Buttons: For walk-ins, check-ins, and check-outs.
    2. Teams Call Button: Enables visitors to call staff (e.g., receptionist, support staff) directly via Microsoft Teams. (Requires Teams integration).
    3. Teams Call People List: Displays a pre-configured Teams user list for visitors to select and initiate calls. (Requires Teams integration).
    4. Zoom Call Button: Allows visitors to call staff through Zoom. (Requires Zoom integration).
    5. Zoom Call People List: Displays a pre-configured Zoom user list for easy visitor access. (Requires Zoom integration).
    6. Walk-In QR Code Registration Form: Simplifies visitor registration by generating a scannable QR code for walk-ins.

  • Additional Widgets for Customization: Besides visitor-focused widgets, Offision offers other tools to enhance your kiosk, including:

    • Clocks for time display.
    • Announcement banners for important updates.
    • Embedded YouTube videos for promotional or informational content.

By utilizing these features, you can ensure that your visitor self-service kiosk is both functional and highly engaging.

Pros:

  1. Customizable Interface:

    • Tailor the kiosk layout and functionality to meet specific organizational needs.
    • Add widgets that align with visitor requirements for a seamless experience.

  2. Enhanced Visitor Experience:

    • Visitors can independently perform tasks like check-ins or walk-ins without needing staff assistance.
    • QR code registration speeds up the process, reducing waiting times.

  3. Integration with Popular Platforms:

    • Offision integrates with Microsoft Teams and Zoom, enabling visitors to directly contact your staff.
    • User lists ensure visitors can easily select whom to call, saving time and confusion.

  4. Time-Saving for Staff:

    • Automating visitor management reduces the workload for receptionists and support staff.
    • Staff can prioritize other tasks while Offision handles visitor interactions.

  5. Advanced Widget Options:

    • Go beyond basic visitor management with widgets like clocks, announcements, and video content, enhancing the kiosk's utility.
    • These additional features allow the kiosk to serve broader purposes, such as displaying company news or promotional materials.

  6. Ease of Setup and Configuration:

    • The intuitive interface ensures that even non-technical users can easily configure and customize the visitor panel.
    • Widgets can be added or adjusted in just a few clicks.

  7. Scalability and Flexibility:

    • Suitable for organizations of all sizes, from small offices to large corporations.
    • The modular design allows you to add or remove widgets as your needs evolve.

  8. Professional Appearance:

    • The self-service kiosk creates a modern and professional impression for visitors.
    • Digital signage with interactive widgets demonstrates your organization’s commitment to innovation.

  9. Cost-Effective:

    • Reduces the need for additional staffing by automating visitor-related tasks.
    • Streamlines operations, saving both time and resources.

  10. Accessible for All Visitors:

    • The intuitive design ensures that visitors of all tech skill levels can easily use the kiosk.
    • The inclusion of familiar tools like Teams and Zoom makes the system widely accessible.

By leveraging Offision's visitor self-service panel, you can create a streamlined, efficient, and professional visitor management system that benefits both your organization and its guests.

Configuration steps

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Offision is a leading platform for creating connected workspaces, empowering businesses with innovative solutions for digital signage, room booking, visitor management, and more. Our mission is to streamline office workflows, enhance productivity, and foster collaboration through intuitive design and seamless integrations.

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