Transforming Workspace Efficiency in Life Sciences with Offision - Leading Medical Research Organization in UK

A Medical Research Organization Enhances Collaboration with Room Booking and Outlook-Integrated Signage Panels

A leading medical research charity based in London, with a mission to turn breakthrough science into tangible health solutions, has embraced Offision’s smart room booking solution to streamline meeting space coordination across its growing team of 51–200 users.

Enabling Seamless Collaboration in a Research-Driven Environment

In the life sciences sector, where effective collaboration is essential to advancing innovation, having the right workspace infrastructure can make all the difference. The organization recognized the need to modernize its meeting room management to better support project teams, researchers, and administrative staff.

By implementing Offision, they now benefit from a centralized, intuitive room booking system that integrates directly with Microsoft Outlook, ensuring scheduling is both effortless and synchronized across departments.

Key Highlights of the Solution

Outlook-Integrated Signage Panels
Installed outside each meeting space, Offision signage panels reflect real-time availability and integrate seamlessly with Outlook. Employees can view room schedules, check-in to reservations, or even book a space instantly—right from the panel or their desktop calendar.

Cloud-Based Room Booking System
With Offision’s powerful management console, administrators can manage booking policies, gain visibility into room usage trends, and ensure efficient space allocation—all from the cloud.

Efficient for Research Teams
The system empowers cross-functional teams to collaborate without logistical delays, allowing researchers to focus more on what matters—transforming life science ideas into real-world medical breakthroughs.

Impact: Driving Operational Efficiency and Supporting Innovation

• Simplified Booking Process across all departments through Outlook integration

• Improved Room Visibility thanks to on-site signage and centralized data

• Increased Meeting Room Utilization with better analytics and management tools

• Enhanced Staff Experience, reducing time spent on scheduling conflicts and room hunting

A Smarter Way Forward

In the highly specialized world of medical research, time, space, and clarity are critical resources. By adopting Offision’s room booking and signage panel solution, this organization is building a smarter, more connected workspace—one that supports its vital mission to transform science into life-changing outcomes for patients.