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Simplify Visitor Registration with Self-Service Option

Admins can allow visitors to self-register using a form or have receptionists complete the process. This customizable feature simplifies visitor management and enhances the registration experience.
Simplify Visitor Registration with Self-Service Option

The Visitor Self-Registration feature in Offision is designed to provide flexibility and convenience for managing visitor check-ins. Here’s how it works:

  • Customizable by Admins: Admins can decide whether to enable or disable the self-registration option based on the needs of the organization.
  • Self-Service Option: When enabled, visitors can register themselves by completing a simple online form. This allows for quicker check-ins and reduces receptionist workload.
  • Seamless Integration: Both options are fully integrated into Offision, ensuring all visitor data is securely stored and easily accessible.
  • Improved Visitor Experience: Whether self-service or assisted, the process is designed to be smooth and hassle-free for visitors.

This feature provides organizations the flexibility to manage visitor registrations in a way that best suits their operational needs, ensuring an efficient and professional experience.

Pros

  1. Flexibility for Different Needs

    • Organizations can choose between self-registration and receptionist-assisted registration.
    • Easily adjustable based on visitor volume or staffing requirements.

  2. Time-Saving for Staff

    • Self-registration reduces the workload for receptionists and allows them to focus on other tasks.
    • Streamlines the check-in process, especially during busy periods.

  3. Convenience for Visitors

    • Visitors can quickly register themselves without waiting in line.
    • A user-friendly form ensures a smooth and hassle-free experience.

  4. Customizable Settings

    • Admins can toggle the self-registration feature on or off with ease.
    • Tailored to meet the specific needs of the organization.

  5. Enhanced Data Accuracy

    • Visitors entering their own information minimizes the chance of receptionist errors.
    • All data is securely stored within Offision for future reference.

  6. Professional First Impression

    • A streamlined registration process creates a positive experience for visitors.
    • Demonstrates the organization’s commitment to efficiency and technology.

  7. Secure and Seamless Integration

    • All visitor data is securely saved in Offision’s system.
    • Can be accessed and managed by authorized personnel at any time.

This feature empowers organizations to manage visitor registrations efficiently, creating a better experience for both visitors and staff while maintaining flexibility and professionalism.

Configuration steps

  1. Navigate to "Visiting location" and enable a location for visiting.

  2. Navigate to "Visitor self registration form", then enable "Allow visitor self register".

  3. Save your changes.

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