Guest booking

Let people book a room without an account

Publish a page for clients, members, or visitors. They choose a licensed room and a time, send their details, and receive a confirmed booking or a request your team can review.

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A glass-walled conference room with a long wooden table and mesh chairs, city skyline beyond the windows, and people working in the office next door.

What it is

A page for people without an account

Share a link, or put the page on your site. They pick a licensed room and a time — no Offision account. You choose the rooms, the hours, and whether the booking is confirmed at once or waits for your team.

Read the guest booking guide

Businesses

A page for the businesses that book rooms

A law firm already uses guest booking for client meetings. The same kind of page fits training rooms, clinics, and studios.

A woman in a cream jacket and a man in a blue shirt shake hands across a wooden table, with a laptop and stacked folders between them.

Client meeting

Room Time Details Confirm

Meeting room 6 people

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Law firms

A law firm already sends clients one link. They book a meeting room, with no Offision account.

A woman in a white shirt points at yellow and pink sticky notes while a group sits around laptops at a white table.

Workshop

Room Time Details Confirm

Classroom

09:00–10:00 14:00–15:00

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Training centres

Publish a classroom. Guests book one slot or several, and accept your terms before they submit.

A woman in glasses and a white coat, with a stethoscope at her collar, against a pale wall.

Consultation

Room Time Details Confirm

RoomConsultation room

TimeThu 12 Mar · 11:00

Awaiting review

Clinics and practices

Let someone book a consultation room for a set time. You choose an instant confirmation or a review.

Three women hold a plank on pink mats in a brick studio with tall factory windows.

Studio hire

Room Time Details Confirm

RoomStudio 1

Room hireHK$200

DepositHK$500

TotalHK$700

Book

Studios and venues

Offer a studio or a hireable room with a rate and a deposit. Guests can upload proof before they book.

Who it is for

One calendar. A page for each audience.

A client meeting page can offer different rooms, hours, and questions from a training page. Both still book the same rooms.

A woman in a navy suit and a man in a grey suit shake hands across a wooden table, with notebooks, water glasses, and a city skyline behind the glass.

Client meetings

Share one link. The guest picks a room first or a time first, and can be confirmed immediately when the room policy allows it.

A chart of a HKD 600 hourly rate for two hours, totalling HKD 1,200, with a 25 percent deposit of HKD 300.

Paid rooms and venues

Show an hourly or day rate and a deposit that is part of the total. Guests can upload payment proof before they submit.

A timeline with two separate slots in Room A, and the same 09–10 slot selected in Room A and Room B.

Classes and several selections

Let a guest book more than one slot in the same room, or the same slot in several rooms, and accept terms before submitting.

Share and embed dialog with the page address, a Client meeting preview card, and a note that query keys prefill the form.

Your site and your languages

Style the page, turn on the languages you offer, and embed it on your website or send a link that already fills known fields.

How guests book

From the link to a real result

No account is required. The status after submission is what matters: confirmed, or still waiting for a decision.

A person in a navy jacket types on a laptop at a wooden desk. The screen lists Seminar Room 2.14 and Library Reading Room, with a coffee cup, a notebook, and a glass meeting room behind.

Choose a room and a time

Open the shared link and pick a language if the page offers one. Room-first, time-first, and closest-room flows all use the live calendar, including existing reservations and out-of-service periods.

Branded details step for Meeting room A, with name, email, company, and phone, beside the editor marking which rows are required.

Add details and any proof

Fill the rows the page asks for. If email verification is on, enter the code. Read the recap, including any price or deposit, accept the terms, and upload proof when the page requires it.

Two October calendars: 09:00–10:00 marked as a confirmed reservation, and the same hour marked as awaiting review.

Read the result

Confirmed means the room is reserved. Awaiting review means staff still need to decide. The follow-up email can include a link to view or cancel that booking. Make another booking keeps the contact details and starts a new selection.

The page

Brand, language, and where the page lives

Choose a coordinated style, or set colours, type, logo, and banner yourself. Enable the languages guests should see. Share a direct link, a prefilled link, or embed code for your own site.

Confirm page for Meeting room A with room hire of HK$200, a HK$500 deposit, and a HK$700 total. A magnifier circles When guests pay, set to In advance, matching the highlighted control in the payment editor beside an Attach a PDF field.

The price

Rates, deposits, and proof of payment

Add a plan in a currency and assign the rooms it covers. A room on no plan can show as free. A deposit is part of the total. Proof gives staff a file to check; it does not confirm that the transfer has settled.

Ordinary review leaves 09–10 available while a decision is pending. Blocking review holds the same hour.

The decision

Review, one calendar, and a customer record

Instant confirmation, ordinary review, or blocking review comes from the room policy. Ordinary review leaves the time available. Blocking review holds it while staff decide. Customers are grouped by the email on the booking, and each reservation stays on the calendar.

The same rooms, inside and outside

Guest booking uses the rooms you already run. It does not replace internal booking or visitor check-in.

A meeting room prepared for an internal booking.

Room booking

Policies, calendar sync, and panels for the people who already work here.

Learn more

A receptionist greeting a visitor at the desk.

Visitor management

Check-in, kiosks, and badges. A guest booking does not create a visitor pass by itself.

Learn more

Questions

Common questions

What a guest can do, and what staff still decide.

Do guests need an Offision account?

No. They open the published link or the page on your website, choose a room and a time, and submit their details.

Does publishing a page offer every room?

No. A room must be selected on the page and licensed for guest booking. Existing reservations and out-of-service periods still block conflicts. Room booking rules, such as hours and lead time, apply only when you turn that option on.

Can guests see a price or pay a deposit?

Yes, when you add a pricing plan. You can show an hourly, block, or day rate, or mark the price as on request. A deposit is calculated as part of the total. Asking for proof attaches a file to the booking. Staff still verify the transfer.

What is the difference between ordinary review and blocking review?

Both wait for a staff decision. Ordinary review does not reserve the time, so someone else can still take it. Blocking review holds the period until you approve or reject. The guest sees confirmed only after the room is actually reserved.

Can I put the page on my website or prefill a guest's details?

Yes. Share the guest link, not the editor address. Embed code follows the sites you allow. Query keys can prefill visible fields, and a read-only field cannot be edited on the form. A link that carries an email is not proof that the holder owns that address.

How do guests change a booking, and how do staff find them again?

The follow-up email can include a manage link for that booking, with a verification code. It is not a general sign-in. In Guest booking, Customers groups submissions that used the same email, and each reservation remains a separate booking.

Get started in minutes

Let people book a room without an account

A page for people without an account

A page for the businesses that book rooms

Law firms

Training centres

Clinics and practices

Studios and venues

One calendar. A page for each audience.

Client meetings

Paid rooms and venues

Classes and several selections

Your site and your languages

From the link to a real result

Choose a room and a time

Add details and any proof

Read the result

Brand, language, and where the page lives

Rates, deposits, and proof of payment

Review, one calendar, and a customer record

The same rooms, inside and outside

Room booking

Visitor management

Common questions

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