In Offision

Problems you recognise Rooms and desks

Auto release

Without check-in, a no-show booking keeps the room marked busy on the calendar, the panel and the map — while the room sits empty in the corridor.

Help Center diagram: a booking either passes check-in and the room is in use, or becomes a no-show and the remaining time is released

In Offision

How check-in and auto-release work

When Require check-in is on, Can check-in after (in mins) sets how long someone has to check in before the room is released. A no-show shortens the booking to the release moment — the calendar, panel and map all show the room as free at the same time. Walk-in bookings skip check-in because someone is already at the door.

Read in Help Center: How check-in and no-show work

Common questions

Can a room free itself when nobody shows up?

Offision releases the slot after your grace period. The panel, map and calendar all show the room as available at the same time.

Help Center diagram: a booking either passes check-in and the room is in use, or becomes a no-show and the remaining time is released

Smiling workplace professional in front of an office floor plan schematic

Part of a larger guide

The room is booked. Nobody came.

Ghost bookings make a full calendar look like a space shortage. The fix is not more rooms — it is making bookings expire when nobody shows up.

Full article ›

Recurring meetings

A standing weekly sync can keep blocking a room every Tuesday long after the project shipped. Series are easy to create and awkward to end — so ghost slots accumulate in silence.

Read this guide ›

Booking quota

When reserving a room costs nothing, booking early and deciding later is the rational move. The calendar fills with options, not meetings.

Read this guide ›

Utilization data

Without check-in data, nobody knows which bookings became real meetings. The same ghost patterns repeat year after year because nothing measures them.

Read this guide ›

Next step

See it against your own rooms

Walk through your estate, your booking rules and your calendar setup with our team — or start free and try it on one floor.

Book a demo Start for free

(+852) 5538 3410

Offision is a leading platform for creating connected workspaces, empowering businesses with innovative solutions for digital signage, room booking, visitor management, and more. Our mission is to streamline office workflows, enhance productivity, and foster collaboration through intuitive design and seamless integrations.

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