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Customize Email Footer for Outgoing Emails

Admins can configure a custom email footer in Offision. The footer will appear on all outgoing emails, ensuring consistent branding and communication.
Customize Email Footer for Outgoing Emails

The "Set Email Footer" feature in Offision allows administrators to add and manage a custom text footer that will appear on all outgoing emails sent through the system. This feature is designed to provide consistent branding, professional communication, and an opportunity to include important details or disclaimers in every email.

Key Benefits of the Feature:

  • Professional Branding: Add your company name, tagline, or logo text to maintain a consistent brand identity across all emails.
  • Important Information: Use the footer to include contact details, legal disclaimers, or other relevant information for recipients.
  • Easy Customization: The admin can quickly update the footer text to align with campaigns, promotions, or changes in company information.
  • Automatic Application: Once set, the footer applies to all outgoing emails, ensuring consistency without manual effort.
  • Streamlined Communication: Standardized footers help your emails appear professional and trustworthy to recipients.

How It Works in the System:

  • Only administrators have access to this feature.
  • The footer text is editable in the "System Configuration" section.
  • Once saved, the footer is automatically attached to all outgoing emails.

With Offision’s "Set Email Footer" feature, you can ensure every email reflects your organization's professionalism and branding effortlessly.

Pros:

  1. Consistency Across Emails:

    • Ensures all outgoing emails have a uniform footer for a professional look.
    • Eliminates the risk of staff forgetting to add important details manually.

  2. Customizable and Flexible:

    • Admins can easily update the footer content based on company needs.
    • Suitable for adding promotional messages, legal disclaimers, or contact information.

  3. Enhances Branding:

    • Creates a cohesive brand identity by including your company name, tagline, or links.
    • Strengthens trust and professionalism in external communication.

  4. Time-Saving:

    • Automates the application of footers to all outgoing emails.
    • Reduces the need to manually add disclaimers or signatures to each email.

  5. User-Friendly Interface:

    • Simple and easy-to-use setup via the admin dashboard.
    • No technical skills required to configure or update the footer.

  6. Improves Communication Standards:

    • Ensures all emails meet professional standards with minimal effort.
    • Makes it easy to include reminders, legal notes, or marketing messages.

  7. Legal Compliance:

    • Add disclaimers or copyright notices to meet regulatory requirements.

This feature is perfect for businesses looking to enhance their email communication effortlessly while maintaining a professional appearance. Offision's email footer configuration is simple, effective, and highly functional for organizations of any size.

Configuration steps

  1. Navigate to "Email", and input text to email footer field

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