Management calendar
This page is about the function of "Management calendar" page.
In "Management calendar" page, you can see the schedule of resources. The main function of "Management calendar" includes:
Calendar
After the users booked resources, related bookings will show on the calendar. You can click the booking to see the detail.
General
You can click Calendar button
to open general menu.
Booking button
You can click Booking button
to book resources. The Booking button
is related by the current resources schedule.
For detail of reserving room/hot desk, please refer to Resource Booking.
For detail of visitor invitation, please refer to Invite Visitor.
Switch day
You can switch the calendar to see the schedule of resources.
Go today
After you switch the calendar to other day, you can click Go today button
to return to today.
Color definition
The attribute of a booking displays in different color:
Booking:
- Cool gray: The resources is initial.
- Cool gray: The resources is pending system validation.
- Blue: The resources is booked.
- Orange: The resources is waiting for check in.
- Red: The resources is using.
- Gray: The resources is used.
- Brown: Someone booked the resources but no show.
Service:
Permission: Service manager - Green: All the service staff booking setting are customized by service manager.
Visiting appointments:
Permission: Visitor manager - Purple: Has visitor to come.
Holidays
- Pink: That day is holidays.
Refresh
You can click Refresh button
to refresh the calendar.
Export
You can click Export button
to export the booking report of the resources.
Print calendar
You can click Print calendar button
to print the calendar by selected view.
Quota history
You can click Quota history button
to open the quota history dialog. For further information about quota history, please go to Quota history.
Usage Heat map
You can click Heat map button
to open the heat map dialog. The heat map dialog will show the usage of bookable resource in different time frames. The deeper the blue color, the higher the usage. It can be filtered by floor, type of resources, resources and time period.
Filter
You can click Filter button
to open filter menu. You can filter the resources by capacity, amenities and location.
Search booking
You can click Search button
to search booking record. It will list all the matching record.
You can search booking via above conditions. The result will show like this:
You can click the record to see the information.
Views
In top right side ↗️, you can click Views button
to change the display format of the calendar.
Day view
In day view, the calendar will display the schedule of resources by day. The
Calendar button
will show by a period (start from sunday):Calendar shows by day view You can clickCalendar button
to open small calendar to change period. Also, you can clickArrow button
to change period.Month view
In month view, the calendar will display the schedule of resources by month. You can choice show or not show weekend. The
Calendar button
will show by month:Calendar shows by month view You can clickCalendar button
to open small calendar to change month. Also, you can clickArrow button
to change month.Week view
In week view, the calendar will display the schedule of resources by week. You can choice show or not show full day and weekend. The
Calendar button
will show by week:Calendar shows by week view You can clickCalendar button
to open small calendar to change week. Also, you can clickArrow button
to change week.Daily view
In daily view, the calendar will display the schedule of resources by day. You can choice show or not show full day. The
Calendar button
will show by day:Calendar shows by daily view You can clickCalendar button
to open small calendar to change day. Also, you can clickArrow button
to change day.
Check booking detail
You can click the booking which shows on the calendar to check the booking information.
- Edit: You can click this button to edit the booking.
- Delete: You can click this button to delete the booking.
- Check in: You can click this button to remote check in the resources.
- Share: You can click this button share the booking via other app or email.
- Download: You can click this button to download the .ics file of booking information.
- Invite visitors: You can click this button to invite visitors.
After inviting attendees to join the meeting, they can reply whether to join. The system will show how many people accepted / tentative / declined / waiting response. However, this is for your reference only.
Booking history
You can click "Information" to see more history information about the booking, such as the created time, booking start time, etc.
Booking methods
In "Management calendar", you have two methods to book resources or invite visitors. You can click Booking button
button or:
Action on calendar
In month, week and daily view, you can click on particular date on the calendar to book room, hot desk or invite visitors. The pop up booking form is related to the current resources.
For detail of reserving room/hot desk, please refer to Resource Booking.
For detail of visitor invitation, please refer to Invite Visitor.
Out of service period
In daily, weekly and monthly room view, you can direct click the room name to open information dialog. You can click the "Edit" button above "Details" to open the out of service period dialog of the room. You can set multiple out of service period to the room to stop accepting booking at those period.
You can click "Add" button to create a out of service period.
- From: The start time of out of service period.
- To: The end time of out of service period.
- All day: This setting will set the period as all day.
- Remarks: This remarks will show to user on the resources schedule.
- Internal Remarks: This remarks will only show to manager on the management calendar.