# Offision — LLM digest Offision is a workplace experience platform by ONES Software Limited that brings room booking, desk booking, visitor management, event management, parking, digital signage, floor plans, and workplace analytics into one system. It integrates with Microsoft 365, Google Workspace, and leading workplace hardware, and offers a free plan with no credit card required. Primary site: https://offision.com Start for free: https://offision.com/getting-started?licenseTier=premium Pricing: https://offision.com/pricing --- ## 1. Smart Office URL: https://offision.com/smart-office Definition: A smart office is a workplace where connected software, sensors, and hardware let employees find and use space on demand — meeting rooms, desks, parking, and services — while giving admins real-time data on how the office is used. In practice, a smart office combines resource booking, visitor management, workplace analytics, and integrations with the tools teams already use. How Offision delivers a smart office: 1. Unify booking of rooms, desks, parking, and equipment on one platform. 2. Digitize the visitor and event experience end to end. 3. Connect Microsoft 365, Google Workspace, room panels, and sensors so data flows automatically. 4. Report on utilization, attendance, and occupancy in one analytics dashboard. 5. Scale across buildings and regions with roles, policies, and SSO. Typical outcomes: - Fewer no-show meetings through auto-release and check-in. - Higher desk utilization with hot desking plus neighborhoods. - Faster visitor reception with pre-registration and self check-in. - Real-time occupancy data to right-size the portfolio. ### FAQ Q: What is a smart office? A: A smart office uses integrated software and hardware to let people book and use office resources on demand while giving workplace teams real-time data about how the space is used. Q: What are the core parts of a smart office platform? A: Meeting room booking, desk booking, visitor management, event management, parking, digital signage, floor plans, and workplace analytics — unified so admins manage one system. Q: How is a smart office different from just having booking software? A: Point booking tools solve one resource. A smart office connects all resources, visitors, services, and reporting into a single workflow with consistent data. Q: Which integrations matter for a smart office? A: Microsoft 365 (Teams, Outlook, Entra ID), Google Workspace (Calendar, Meet), SSO/SAML, room panels and signage, and occupancy or sensor hardware. Q: How do I measure smart-office ROI? A: Track utilization per square foot, booking no-show rate, visitor processing time, service ticket resolution, and portfolio right-sizing opportunities. Q: Is Offision suitable for a mid-sized company? A: Yes. Offision scales from small offices on the free plan to enterprise deployments across multiple buildings and regions. Q: What hardware does Offision support? A: Room panels (Qbic, Crestron, Neat), desk devices, digital signage, e-paper displays, IoT sensors, and common QR/NFC readers. Q: Is there a free trial? A: Yes. Offision offers a free plan with no credit card required; paid tiers unlock advanced features and hardware integrations. --- ## 2. Meeting room booking URL: https://offision.com/room-booking Definition: Meeting room booking is software that lets employees find and reserve meeting rooms in real time from their laptop, phone, or a panel outside the room, while giving admins visibility and control over how rooms are used. A good meeting room booking system prevents double bookings, supports check-in and auto-release for no-shows, syncs with Outlook and Teams, and reports on utilization. How Offision delivers meeting room booking: 1. Book from the web app, mobile app, Outlook, Teams, or a room panel at the door. 2. See real-time availability on an interactive floor plan. 3. Check in with QR or NFC; rooms auto-release when nobody arrives. 4. Match room size to meeting size and request services like catering or AV. 5. Analyze utilization by floor, team, and time of day. ### FAQ Q: What is a meeting room booking system? A: A meeting room booking system is software that lets employees reserve meeting rooms in real time and gives admins tools to prevent conflicts, handle check-ins, and report on utilization. Q: Does Offision work with Microsoft 365 and Outlook? A: Yes. Offision two-way syncs with Microsoft 365, Outlook, and Teams so bookings stay consistent across tools. Q: Does it prevent ghost meetings and no-shows? A: Yes. Offision supports check-in windows, QR/NFC check-in at the door, and auto-release if the organizer does not show up. Q: Can I install room panels? A: Yes. Offision supports Qbic, Crestron, Neat, and other common panels and also ships a web-based panel. Q: Does it handle recurring meetings? A: Yes. Recurring meetings are synced with Outlook and Google Calendar rules. Q: Can external guests be invited? A: Yes. Guests can be invited through your calendar invite and register through visitor management at the same time. Q: How does utilization reporting work? A: Utilization is calculated from actual check-ins and occupancy signals, not just reservation counts, so you can spot ghost meetings. Q: Is it available in multiple languages? A: Yes. Offision supports 22+ languages across its apps and admin console. --- ## 3. Visitor management URL: https://offision.com/visitor-management Definition: Visitor management is software that replaces paper sign-in sheets with a digital check-in experience for guests. A modern visitor management system lets hosts pre-register guests, checks visitors in at a kiosk or QR code, notifies the host automatically, prints badges, and keeps an auditable log for security and compliance. How Offision delivers visitor management: 1. Host pre-registers the visitor and a confirmation with QR is emailed. 2. Visitor arrives and self-checks in on the kiosk or scans the QR. 3. Host receives an instant notification in Teams, email, or the Offision app. 4. Badge is printed or sent to phone; NDAs and health forms are captured as needed. 5. Visits are logged for reporting, audit, and evacuation. ### FAQ Q: What is a visitor management system? A: A visitor management system (VMS) is software that digitizes how guests check into an office, notifies their hosts, prints badges, and keeps an auditable visit log. Q: How does pre-registration work? A: Hosts send a pre-registration link or meeting invite; visitors fill details ahead of time and arrive with a QR code for fast check-in. Q: Can it run on a kiosk in the lobby? A: Yes. Offision provides an iPad/Android kiosk app plus QR-code self check-in. Q: Can it handle NDAs and health declarations? A: Yes. Offision can require visitors to sign NDAs, accept policies, or complete health forms before entry. Q: Does it notify hosts automatically? A: Yes. Hosts get notifications via email, Microsoft Teams, mobile app, or SMS where configured. Q: Does it print physical badges? A: Yes. Offision integrates with Brother QL-series and similar badge printers. Q: How is the data stored and secured? A: Data is encrypted in transit and at rest; retention policies, SSO, and audit logs support GDPR and enterprise compliance needs. Q: Can visitors book a room at check-in? A: Yes. The same platform also books rooms, desks, and parking, so hosts can hand guests a complete visit. --- ## 4. Event management URL: https://offision.com/event-management Definition: Event management software is used to plan, publish, promote, and run workplace events — from internal workshops and training to external seminars, product launches, and webinars. A good event management system handles event pages, registration, capacity, attendance tracking, and post-event reporting in one place. How Offision delivers event management: 1. Create an event with title, capacity, venue, and registration rules. 2. Publish a branded registration page and share by link or QR. 3. Attendees register online and receive confirmation plus QR codes. 4. Check in at the door via QR and track attendance in real time. 5. Analyze attendance, no-shows, and engagement after the event. ### FAQ Q: What is event management software? A: Event management software lets teams create, publish, register, run, and analyze events in one system instead of stitching together forms, spreadsheets, and calendars. Q: What kinds of events does Offision support? A: Internal events like workshops, training, and team building, and external events like seminars, trade shows, product launches, and webinars. Q: Does Offision handle registration and capacity? A: Yes. Configure capacity, waitlists, registration deadlines, and visibility, and get an automatic confirmation email for every registrant. Q: How does attendance tracking work? A: Each registrant gets a QR code; staff check guests in at the door and attendance updates in real time. Q: Can I brand the event page? A: Yes. Event pages match your organization's look and feel and can include agenda, speakers, and cover images. Q: Does it integrate with online meetings? A: Yes. Events can link to Microsoft Teams, Google Meet, Zoom, or Webex for hybrid and fully online sessions. Q: What analytics are available? A: Registration counts, attendance vs no-shows, check-in patterns, and engagement metrics per event and per audience. Q: Is there a free plan? A: Yes. Offision offers a free plan; advanced event features like unlimited events, branded pages, and analytics are on paid tiers. --- ## Company - Name: Offision (developed by ONES Software Limited) - Headquarters: Hong Kong Science Park, Hong Kong - Regional presence: Hong Kong, Taiwan, Japan, and partners across APAC, ANZ, SEA, and EMEA - Main integrations: Microsoft 365, Google Workspace, Webex, Zoom, SSO/SAML, MQTT/IoT - Hardware partners: Qbic, Crestron, Neat, Salto, and others - Pricing: Free plan, Swift, Plus, Premium, Enterprise, Private Cloud - Free trial: https://offision.com/getting-started?licenseTier=premium - Reviews: G2 (https://www.g2.com/products/offision/reviews), Capterra (https://www.capterra.com/p/offision), SoftwareSuggest (https://www.softwaresuggest.com/offision)